HR Specialist/Assistant

Focus International Manpower Services; Makati; On-site; PHP 279,000 - 446,400; Full time

Job summary

A reputable recruitment agency in Metro Manila is looking for an HR Support Specialist. Responsibilities include creating job postings, reviewing resumes, coordinating interviews, and maintaining the candidate database. Ideal candidates should have a degree in Human Resources or a related field and possess strong communication and organizational skills. This is an opportunity to work in a dynamic environment.

Qualifications

• Preferred experience in an administrative or HR support role, especially in recruitment.
• Experience with sourcing candidates through job boards or social media.

Responsibilities

• Assist in creating and posting job advertisements.
• Review resumes and screen candidates.
• Coordinate interview schedules.
• Serve as a point of contact for candidates.
• Maintain up-to-date candidate database.
• Handle recruitment-related administrative tasks.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Problem-Solving Skills

Education

Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field

Tools

Microsoft Office Suite (Excel, Word, PowerPoint)

Canva or Photoshop

Job description

Job Posting and Sourcing

• Assist in creating and posting job advertisements on various job boards, social media platforms, and recruitment sites.
• Help source candidates through different channels (job boards, LinkedIn, social media, etc.).
• Assist in identifying potential talent for current or future openings.

Resume Screening and Candidate Shortlisting

• Review resumes and applications to identify qualified candidates.
• Screen incoming resumes to ensure they meet the job requirements.
• Shortlist candidates and prepare profiles for review by hiring managers.

Interview Scheduling

• Coordinate interview schedules between candidates and hiring managers.
• Send out interview invitations and ensure candidates are prepared for the interview process.
• Follow up with candidates and hiring managers regarding interview outcomes.

Candidate Communication

• Serve as a point of contact for candidates throughout the recruitment process.
• Send pre‑screening emails, respond to candidate inquiries, and provide updates on application statuses.

Database Management

• Maintain an up‑to‑date candidate database.
• Ensure proper documentation and record‑keeping of all recruitment activities.
• Generate recruitment reports when needed.

Administrative Support

• Handle recruitment‑related administrative tasks, such as preparing offer letters, coordinating background checks, and ensuring compliance with hiring processes.
• Assist the recruitment team with general HR tasks as needed.

A Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field is preferred but not mandatory.

Experience

• Preferred Experience:
• Prior experience in an administrative or HR support role, especially in recruitment, is an advantage.
• Experience with sourcing candidates through job boards or social media platforms (bossjob, work abroad Indeed, etc.) is a strong asset.

Technical Skills

• Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiar in using Canva or any Photoshop for creating advertisement

  Skills & Competencies

  • Communication Skills:
  • Strong written and verbal communication skills.
  • Ability to communicate effectively with candidates, hiring managers, and team members.
  • Organizational Skills:
  • Exceptional attention to detail and ability to manage multiple tasks.
  • Strong time management skills and the ability to prioritize tasks effectively.
  • Interpersonal Skills:
  • Friendly, approachable, and professional demeanor.
  • Ability to build rapport with candidates and hiring managers.
  • High emotional intelligence to understand and manage candidate relationships.
  • Problem‑Solving Skills:
  • Ability to address challenges or conflicts during the recruitment process.
  • Proactive in finding solutions to ensure smooth recruitment flow.

  Personal Attributes

  • Proactive and Motivated:
  • Takes initiative to improve processes and drive results.
  • Motivated to learn and adapt in a fast‑paced environment.
  • Team Player:
  • Works well within a collaborative team and contributes to shared goals.
  • Willing to assist others and adapt to different roles when required.
  • Confidentiality & Integrity:
  • Ability to handle sensitive information with discretion and professionalism.
  • Strong ethical standards in dealing with candidates’ personal data.