HR & Admin Assistant (Recruitment)

Crowdsource Solutions, Inc.; Makati; On-site; PHP 290,000 - 424,000; Full time

Job summary

Crowdsource Solutions, Inc. is seeking an HR & Admin Assistant to support recruitment and onboarding, handling candidate sourcing, screening, interview coordination, and HR documentation. The role also covers day-to-day HR operations and confidential data handling.

The ideal candidate is detail-oriented, proactive, organized, and comfortable communicating with candidates and internal stakeholders. Fresh graduates can apply; internship experience is a plus.

Qualifications

• Bachelor’s degree required; fresh graduates welcome, internship or recruitment experience is a plus.
• Strong interest in recruitment and talent acquisition.
• Familiarity with job portals, ATS or HRIS is an advantage.
• Good written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple candidates, tasks and deadlines.
• Professional communicating with candidates and clients.
• Discretion with confidential information and data.

Responsibilities

• Source and identify qualified candidates through portals, social media, and networks.
• Post and manage job advertisements across platforms.
• Review resumes and applications based on job requirements.
• Conduct initial screening and interviews to assess fit.
• Prepare candidate summaries and interview notes.
• Coordinate interviews between candidates and hiring managers.
• Communicate interview schedules and updates to candidates.
• Maintain and update applicant tracking system and records.
• Assist with reference checks and pre-employment requirements.
• Support offer coordination and onboarding activities.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Proactive attitude

Recruitment interest

Education

Bachelor’s degree in HR, Psychology, Business Administration, or related field

Tools

HRIS

ATS

Job description

Job Overview

The HR & Admin Assistant will primarily support the company’s recruitment and talent acquisition activities, from sourcing and screening candidates to interview coordination and onboarding support. The role will also assist with general HR and administrative functions to ensure smooth and organized HR operations. This position is ideal for someone who is detail-oriented, proactive, organized, and comfortable communicating with candidates and internal stakeholders.

Key Responsibilities

Recruitment & Talent Acquisition

• Source and identify qualified candidates through job portals, social media, professional networks, and other recruitment channels.
• Post and manage job advertisements across various platforms.
• Review resumes and applications based on job requirements and qualifications.
• Conduct initial screening and interviews to assess candidates’ experience, skills, and overall fit.
• Prepare candidate summaries, interview notes, and recruitment-related documentation.
• Coordinate interviews between candidates and clients or hiring managers.
• Communicate with candidates regarding interview schedules, application updates, requirements, and next steps.
• Maintain and regularly update the applicant tracking system and recruitment records.
• Conduct candidate follow-ups and assist in managing the recruitment pipeline.
• Assist with reference checks, background verification, and pre-employment requirements as needed.
• Support job offer coordination and onboarding activities for successful candidates.

HR & Administrative Support

• Assist in preparing and maintaining HR documents, employee records, and other personnel files.
• Assist with employee communication, HR reports, and other HR-related documentation.
• Provide administrative support to the HR team and assist with day-to-day HR operations.
• Maintain confidentiality of employee and candidate information.
• Assist with HR projects, reports, and other tasks as needed.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply; internship or relevant recruitment experience is an advantage.
• Strong interest in recruitment and talent acquisition.
• Familiarity with job portals, applicant tracking systems, or HRIS is an advantage.
• Good written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple candidates, tasks, and deadlines efficiently.
• Professional and comfortable communicating with candidates and clients.
• Able to handle confidential information with discretion.
• Proactive, adaptable, and willing to learn.