HR Recruitment Assistant (Project-Based)

MCX International, Inc.; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

MCX International, Inc. is seeking an enthusiastic Recruitment Support Specialist to manage end-to-end hiring processes in a fast-paced environment in Quezon City, Philippines.

You will source applicants, coordinate screening and interviews, maintain recruitment records, and provide timely updates to HR Officers, HR Managers, hiring managers, and candidates. You will review resumes, conduct initial screens, schedule interviews, and assist with background checks and onboarding.

Qualifications

• Experience or exposure to recruitment, applicant sourcing, human resources, or administrative support is preferred.
• Strong communication and interpersonal skills for coordinating with candidates, hiring managers, and HR team members.
• Good organisational skills and the ability to manage multiple vacancies, schedules, and follow-up activities.
• Attention to detail when reviewing applications, maintaining records, and preparing recruitment reports.
• Ability to handle applicant information with confidentiality and professionalism.

Responsibilities

• Post job vacancies on job portals, social media platforms, and other recruitment channels.
• Source potential candidates through online platforms, referrals, walk-in applications, and other recruitment strategies.
• Maintain an updated database of applicants and potential candidates.
• Coordinate with the HR Officer regarding manpower requirements and urgent hiring priorities.
• Review resumes and application forms against the minimum qualifications and requirements of each position.
• Conduct initial applicant screening through phone calls, messages, or face-to-face interviews, as assigned.
• Schedule and confirm interviews with applicants and hiring managers.
• Provide candidates with interview schedules, directions, and application instructions.
• Monitor applicant attendance and follow up with candidates throughout the recruitment process.
• Assist in administering trade tests, written examinations, competency assessments, and other recruitment evaluations.
• Coordinate background checks and reference checks in accordance with company policies.
• Ensure applicant records, interview results, and assessment documents are complete and properly filed.
• Prepare and maintain recruitment forms, candidate profiles, interview schedules, and other related documents.
• Monitor applicant status at each stage of the recruitment process.
• Follow up with hiring managers regarding interview feedback and candidate selection decisions.

Skills

Sourcing

Interview coordination

Communication

Organizational skills

Confidentiality

Education

Bachelor's degree in HR / Business / Psychology

Tools

LinkedIn Recruiter

Microsoft Excel

Applicant Tracking System (ATS)

Job description

About the role

Support the end-to-end recruitment process by sourcing applicants, coordinating screening and interviews, maintaining accurate recruitment records, and providing timely updates to HR Officers, HR Managers, hiring managers, and candidates. This role helps ensure vacancies are managed efficiently and that applicants receive clear guidance throughout the recruitment journey.

Key responsibilities

• Post job vacancies on job portals, social media platforms, and other recruitment channels.

• Source potential candidates through online platforms, referrals, walk-in applications, and other recruitment strategies.

• Maintain an updated database of applicants and potential candidates.

• Coordinate with the HR Officer regarding manpower requirements and urgent hiring priorities.

• Review resumes and application forms against the minimum qualifications and requirements of each position.

• Conduct initial applicant screening through phone calls, messages, or face-to-face interviews, as assigned.

• Schedule and confirm interviews with applicants and hiring managers.

• Provide candidates with interview schedules, directions, and application instructions.

• Monitor applicant attendance and follow up with candidates throughout the recruitment process.

• Assist in administering trade tests, written examinations, competency assessments, and other recruitment evaluations.

• Coordinate background checks and reference checks in accordance with company policies.

• Ensure applicant records, interview results, and assessment documents are complete and properly filed.

• Prepare and maintain recruitment forms, candidate profiles, interview schedules, and other related documents.

• Monitor applicant status at each stage of the recruitment process.

• Follow up with hiring managers regarding interview feedback and candidate selection decisions.

• Assist in coordinating job offers, pre-employment requirements, and onboarding schedules.

• Maintain an updated recruitment tracker showing vacancies, candidate status, hiring timelines, and pending actions.

• Escalate recruitment delays and urgent hiring concerns to the HR Officer or HR Manager.

• Prepare daily, weekly, and monthly recruitment updates as required.

• Track recruitment metrics, including applicants sourced, candidates interviewed, qualified applicants, and successful hires.

• Maintain the confidentiality and security of applicant information and recruitment records.

• Perform other recruitment-related administrative tasks as assigned by the HR Officer or HR Manager.

What we're looking for

• Experience or exposure to recruitment, applicant sourcing, human resources, or administrative support is preferred.

• Strong communication and interpersonal skills for coordinating with candidates, hiring managers, and HR team members.

• Good organisational skills and the ability to manage multiple vacancies, schedules, and follow-up activities.

• Attention to detail when reviewing applications, maintaining records, and preparing recruitment reports.

• Ability to handle applicant information with confidentiality and professionalism.

• Proficiency in using online recruitment platforms, social media channels, email, spreadsheets, and other office productivity tools.

• Ability to work independently, meet deadlines, and elevate urgent recruitment concerns appropriately.

• A degree or diploma in Human Resources, Business Administration, Psychology, or a related field is an advantage.