HR Recruitment Assistant - Sourcing and Documentation | Work from Home

Vector Outsourcing Solutions Phils.; Mandaluyong; Remote; PHP 223,000 - 279,000; Full time

Benefits offered by this job

Maternity & Paternity Leave

Medical / Health Insurance

Paid Holidays

Paid Vacation Leave

Paid Sick Leave

Work from Home

Job summary

Vector Outsourcing Solutions Philippines is seeking an HR Recruitment Assistant to provide administrative and recruitment support in Manila. The role focuses on documentation, candidate sourcing, interview coordination, employee referrals, and collaboration with external recruitment partners.

You will source and post vacancies, review resumes, screen applicants, conduct background checks, and schedule interviews.

Qualifications

• Bachelor's degree in HR, psychology, business, or related field.
• Fresh graduates are welcome to apply.
• Internship experience in recruitment or HR administration is an advantage.
• Strong organizational, communication and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Detail-oriented and able to handle confidential information.

Responsibilities

• Source and post job vacancies through job portals, social media, referrals, and other recruitment channels.
• Review resumes and screen applicants based on job requirements.
• Conduct background checks on candidates and verify information as part of the recruitment process.
• Schedule and coordinate interviews with candidates and hiring managers.
• Prepare and send employment contracts and job offers to successful candidates.
• Monitor and follow up on signed contracts and pre-employment requirements.
• Maintain and update candidate records, recruitment trackers, and recruitment documents.
• Check and monitor employee attendance records and remind teams of upcoming performance evaluations and submission deadlines.
• Track and monitor employee disciplinary cases, prepare memos, notices, and assist in conducting administrative meetings as needed.
• Respond to employee inquiries and provide updates regarding employee referrals.
• Coordinate with the HR team and hiring managers regarding recruitment and hiring requirements.
• Coordinate with Public Employment Service Offices (PESO) to identify recruitment opportunities, job fairs, and other hiring events for the recruitment team to participate in.
• Assist in organizing and coordinating job fairs, including communicating with event organizers, handling registrations, and completing the necessary requirements for participation.
• Attend job fairs and assist with candidate sourcing and recruitment activities.
• Coordinate with recruitment agencies regarding hiring requests and candidate endorsements.
• Assist with onboarding documentation and other HR administrative tasks as needed.

Skills

Organizational skills

Communication skills

Coordination skills

Attention to detail

Education

Bachelor's degree in HR, Psychology, Business Administration, or related field

Fresh graduates welcome

Tools

Microsoft Office (Word, Excel)

Job description

Salary:20,000- 25,000 PHP/ month

Job Description

The HR Recruitment Assistant provides administrative and recruitment support, focusing on documentation, candidate sourcing, interview coordination, employee referrals, and coordination with external recruitment partners.

• Source and post job vacancies through job portals, social media, referrals, and other recruitment channels.
• Review resumes and screen applicants based on job requirements.
• Conduct background checks on candidates and verify information as part of the recruitment process.
• Schedule and coordinate interviews with candidates and hiring managers.
• Prepare and send employment contracts and job offers to successful candidates.
• Monitor and follow up on signed contracts and pre-employment requirements.
• Maintain and update candidate records, recruitment trackers, and recruitment documents.
• Check and monitor employee attendance records and remind teams of upcoming performance evaluations and submission deadlines.
• Track and monitor employee disciplinary cases, prepare memos, notices, and assist in conducting administrative meetings as needed.
• Respond to employee inquiries and provide updates regarding employee referrals.
• Coordinate with the HR team and hiring managers regarding recruitment and hiring requirements.
• Coordinate with Public Employment Service Offices (PESO) to identify recruitment opportunities, job fairs, and other hiring events for the recruitment team to participate in.
• Assist in organizing and coordinating job fairs, including communicating with event organizers, handling registrations, and completing the necessary requirements for participation.
• Attend job fairs and assist with candidate sourcing and recruitment activities.
• Coordinate with recruitment agencies regarding hiring requests and candidate endorsements.
• Assist with onboarding documentation and other HR administrative tasks as needed.

Minimum Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Internship experience in recruitment or HR administration is an advantage.
• Good organizational, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Detail-oriented and able to handle confidential information.
• Able to manage multiple tasks and meet deadlines.

Perks and Benefits

• Maternity & Paternity Leave
• Medical / Health Insurance
• Paid Holidays
• Paid Vacation Leave
• Paid Sick Leave
• Work from Home

Others

• Equipment/ company computer is provided
• Php 1,000 Rice Allowance
• Php 1,000 monthly bonus upon regularization
• HMO upon regularization