HR Specialist/Assistant

Maschinen & Technik, Inc.; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

Maschinen & Technik, Inc. is seeking an HR professional to manage end-to-end recruitment, onboarding, and timekeeping processes in the Metro Manila area. You will coordinate local hires, screenings, and onboarding, while handling payroll-adjacent tasks and government-m mandated benefits.

Strong communication and organizational skills are essential, with a focus on confidentiality. The role requires a Bachelor’s degree in HR or related field, and experience in recruitment, compensation, and

Qualifications

• Bachelor’s degree in HR, psychology or related field preferred.
• Strong communication, organizational and time-management skills.
• Proficient in Microsoft Office and HRIS/ payroll software is a plus.

Responsibilities

• Handle end-to-end recruitment from sourcing to onboarding.
• Coordinate local hires, drug tests and background checks.
• Schedule interviews and conduct initial screening of applicants.

Skills

Excellent communication

MS Office

Time management

Attention to detail

Discretion

Education

Bachelor’s Degree in Human Resources, Psychology, or a related field

Tools

MS Office Suite

Job description

• End-to-end recruitment processes, from sourcing and job posting to onboarding.


• Processing of Local hire/manpower, drug test and background check.


• Coordinate with shortlisted applicants and schedule interviews.


• Conduct initial interviews and applicant screening.


• Prepare employment contracts, job offers, and onboarding documents.


• Facilitate new hire onboarding, including completion of pre-employment requirements and issuance of company equipment, IDs, and office supplies.


• Monitor daily timekeeping and attendance records.


• Reconcile attendance records for payroll processing.


• Monitor and maintain Vacation Leave (VL) and Sick Leave (SL) balances.


• Prepare and process HR forms, including Leave Forms, Overtime (OT) Forms, and Authority to Deduct forms.


• Distribute employee payslips and respond to routine compensation-related inquiries.


• Administer and coordinate government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG (HDMF).


• Coordinate with the Company's HMO provider regarding employee enrollments, benefit availments, and claims.


• Respond to employee inquiries regarding attendance, leaves, compensation, and benefits, and ensure timely resolution of routine concerns.

Recruitment & Onboarding

• End-to-end recruitment processes, from sourcing and job posting to onboarding.


• Processing of Local hire/manpower, drug test and background check.


• Coordinate with shortlisted applicants and schedule interviews.


• Conduct initial interviews and applicant screening.


• Prepare employment contracts, job offers, and onboarding documents.


• Facilitate new hire onboarding, including completion of pre-employment requirements and issuance of company equipment, IDs, and office supplies.

Attendance, Leaves & Benefits

• Monitor daily timekeeping and attendance records.


• Reconcile attendance records for payroll processing.


• Monitor and maintain Vacation Leave (VL) and Sick Leave (SL) balances.


• Prepare and process HR forms, including Leave Forms, Overtime (OT) Forms, and Authority to Deduct forms.


• Distribute employee payslips and respond to routine compensation-related inquiries.


• Administer and coordinate government-mandated benefits, including SSS, PhilHealth, and Pag-IBIG (HDMF).


• Coordinate with the Company's HMO provider regarding employee enrollments, benefit availments, and claims.


• Respond to employee inquiries regarding attendance, leaves, compensation, and benefits, and ensure timely resolution of routine concerns.

Employee Records & HR Administration

• Maintain and update employee 201 files and other HR records.


• Prepare and distribute routine HR forms and memorandums.


• Handle employee infractions involving minor or light offenses.


• Assist in the preparation of inter-office and disciplinary memorandums.


• Assist in the implementation and communication of HR policies and procedures.

Employee Development & Engagement

• Assist in training and development programs.


• Support employee engagement activities and HR initiatives.


• Assist in performance management activities and employee performance reviews.

Qualifications

• Bachelor’s Degree in Human Resources, Psychology, or a related field is preferred.


• At least 1-2 years of experience in an HR role with focus on recruitment, compensation and benefits, and timekeeping.


• Strong organizational and time management skills.


• Excellent communication skills, both written and verbal.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).


• High attention to detail and accuracy.


• Ability to handle sensitive and confidential information


• Proactive and able to work independently as well as part of a team.


• Strong problem-solving skills and the ability to manage multiple tasks simultaneously


• Preferably residing in the South (Las Piñas, Muntinlupa, Laguna, Cavite, etc)