HR Recruitment Assistant - Sourcing And Documentation Work From Home

Vector Outsourcing Solutions Philippines; Mandaluyong; Remote; PHP 180,000 - 300,000; Full time

Job summary

Vector Outsourcing Solutions Philippines is seeking an HR Assistant to support recruitment processes in Metro Manila. You will source and post vacancies, review resumes, screen applicants, coordinate interviews, and assist with onboarding and HR admin.

Fresh graduates are welcome; strong organizational and communication skills are essential. Proficiency in MS Office and maintaining confidential records will help you thrive in a fast-paced environment.

Qualifications

• Bachelor's degree in HR, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Internship experience in recruitment or HR administration is an advantage.
• Good organizational, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Detail-oriented and able to handle confidential information.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Source and post job vacancies across portals and social media.
• Review resumes and screen applicants against job requirements.
• Conduct background checks and verify candidate information.
• Schedule interviews with candidates and hiring managers.
• Prepare and send employment contracts and job offers.
• Monitor signing of contracts and pre-employment requirements.
• Maintain candidate records and recruitment trackers.
• Coordinate with PESO and assist in job fairs and events.
• Assist onboarding documentation and HR administrative tasks.

Skills

Organizational skills

Communication skills

Coordination

Detail-oriented

Confidential information handling

Education

Bachelor's degree in HR, Psychology, or related field

Tools

MS Office

Job description

Job Description:

Specific Task/ Duties:

• Source and post job vacancies through job portals, social media, referrals, and other recruitment channels.
• Review resumes and screen applicants based on job requirements.
• Conduct background checks on candidates and verify information as part of the recruitment process.
• Schedule and coordinate interviews with candidates and hiring managers.
• Prepare and send employment contracts and job offers to successful candidates.
• Monitor and follow up on signed contracts and pre-employment requirements.
• Maintain and update candidate records, recruitment trackers, and recruitment documents.
• Check and monitor employee attendance records and remind teams of upcoming performance evaluations and submission deadlines.
• Track and monitor employee disciplinary cases, prepare memos, notices, and assist in conducting administrative meetings as needed.
• Respond to employee inquiries and provide updates regarding employee referrals.
• Coordinate with the HR team and hiring managers regarding recruitment and hiring requirements.
• Coordinate with Public Employment Service Offices (PESO) to identify recruitment opportunities, job fairs, and other hiring events for the recruitment team to participate in.
• Assist in organizing and coordinating job fairs, including communicating with event organizers, handling registrations, and completing the necessary requirements for participation.
• Attend job fairs and assist with candidate sourcing and recruitment activities.
• Coordinate with recruitment agencies regarding hiring requests and candidate endorsements.
• Assist with onboarding documentation and other HR administrative tasks as needed.

Minimum Qualifications:

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• Fresh graduates are welcome to apply.
• Internship experience in recruitment or HR administration is an advantage.
• Good organizational, communication, and coordination skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Detail-oriented and able to handle confidential information.
• Able to manage multiple tasks and meet deadlines.