HR Officer/HR Generalist

Provide Innovative Solutions Marketing Inc.; Quezon City; On-site; PHP 350,000 - 600,000; Full time

Job summary

Provide Innovative Solutions Marketing Inc. is seeking a seasoned HR professional to manage recruitment and talent acquisition, onboarding, employee relations, and HR compliance in the Philippines.

The role covers payroll-related activities and HR documentation support for senior executives. Responsibilities include administering performance management, training coordination, office administration, and cross-department communication to sustain an efficient, compliant, and engaging workplace

Qualifications

• Bachelor's degree in HR or related field (HRM, Psychology, Business Admin, Management).
• 3–5 years of progressive experience in HR and administration.
• Experience supporting senior executives preferred.
• Experience handling recruitment, employee relations, HR documentation, and office administration.
• Proficiency in Microsoft Office; HRIS/payroll software preferred.
• Knowledge of labor laws and HR best practices.
• Strong report writing and documentation skills.

Responsibilities

• Manage end-to-end recruitment processes: posting, sourcing, screening, interviewing, onboarding.
• Coordinate interview schedules with hiring managers.
• Conduct reference and background checks.
• Prepare job offers and employment contracts.
• Maintain candidate databases and recruitment records.

Skills

Report writing

Documentation

Communication

Team collaboration

Education

Bachelor's Degree in HR/related field

Tools

Microsoft Office Suite

HRIS systems

Payroll software

Job description

Human Resources Duties

Recruitment & Talent Acquisition

• Manage end-to-end recruitment processes, including job posting, sourcing, screening, interviewing, and onboarding.
• Coordinate interview schedules with hiring managers.
• Conduct reference and background checks.
• Prepare job offers and employment contracts.
• Maintain candidate databases and recruitment records.

Employee Onboarding & Offboarding

• Facilitate employee onboarding and orientation programs.
• Ensure completion of employment documentation.
• Coordinate employee exits, clearance processes, and exit interviews.
• Maintain accurate employee records and personnel files.

Employee Relations

• Serve as the first point of contact for employee concerns and HR-related inquiries.
• Support conflict resolution and employee engagement initiatives.
• Promote positive workplace culture and employee satisfaction.
• Assist in implementing employee wellness and recognition programs.

HR Administration & Compliance

• Maintain HR databases and personnel records.
• Ensure compliance with labor laws, company policies, and employment regulations.
• Assist in developing and updating HR policies and procedures.
• Monitor employee attendance, leave management, and disciplinary actions.
• Coordinate mandatory government and statutory requirements.

Performance Management & Training

• Support performance appraisal processes.
• Track employee development plans and training programs.
• Coordinate internal and external training sessions.
• Prepare HR reports and workforce analytics.

Administrative Assistant Duties

Office Administration

• Ensure efficient office operations and facilities management.
• Manage office supplies, vendor relationships, and service providers.
• Coordinate company events, meetings, and employee activities.
• Monitor administrative budgets and procurement requests.

Communication & Coordination

• Liaise with internal departments and external stakeholders.
• Coordinate company-wide communications and announcements.
• Support special projects assigned by leadership.

Qualifications

Education

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, Management, or a related field.

Experience

• Minimum of 3-5 years of progressive experience in Human Resources and Administration.
• Experience handling recruitment, employee relations, HR documentation, and office administration.
• Experience supporting senior executives is preferred.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS systems and payroll software is preferred.
• Strong report-writing and documentation skills.
• Familiarity with labor laws and HR best practices.