HR Officer

Crystal Image Paper Marketing Corporation; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

Crystal Image Paper Marketing Corporation is seeking a capable HR Officer to lead daily HR operations on site in Metro Manila. The role focuses on team leadership, recruitment, timekeeping, payroll support, employee relations, and policy compliance.

You will work closely with department heads to ensure accurate records and compliant practices. The ideal candidate holds a bachelor’s degree in HR or related field, 2–3 years’ hands-on experience, and strong knowledge of local labor laws.

Qualifications

• Bachelor’s degree in HRM, Psychology, Business Administration, or related discipline.
• 2–3 years of hands-on HR officer/generalist experience with supervising staff.
• On-site schedule: Monday–Saturday, 9:00 AM–6:00 PM.
• Proficient in Microsoft Office; familiar with biometric timekeeping and HR/payroll software.
• Experience recruiting and managing operational staff (drivers, warehouse, admin) is a plus.

Responsibilities

• Lead HR staff, supervise daily tasks, and evaluate performance.
• Oversee recruitment, job postings, interviewing, and onboarding.
• Prepare timekeeping data and support payroll processing with Finance.
• Handle employee relations, internal communications, and events.
• Enforce HR policies and maintain confidential personnel files.

Skills

Leadership

Team supervision

Communication

Interpersonal skills

Conflict resolution

Education

Bachelor’s degree in HR/related field

Tools

Microsoft Office

Biometric Timekeeping Systems

HR/payroll software

Job description

Key Responsibilities

1. Team Leadership & Supervision

• Staff Supervision: Supervise daily tasks, workload distribution, and overall performance of HR assistants, receptionists, or administrative support staff.

• Guidance & Mentorship: Provide ongoing training, coaching, and direction to team members to ensure accuracy in record-keeping, timekeeping, and employee services.

• Performance Evaluation: Conduct regular performance reviews and provide constructive feedback to direct reports.

2. Recruitment & Onboarding

• Talent Acquisition: Draft job descriptions, post vacancies on job platforms (JobStreet, Indeed, social media), screen applicants, and schedule/conduct initial interviews for office, sales, and logistics roles (e.g., drivers, warehouse, sales staff).

• Selection & Hiring: Coordinate second-round interviews with department heads, conduct reference checks, and issue job offers.

• Onboarding & Induction: Facilitate new hire orientation, complete pre-employment documentation, create employee files, and ensure smooth integration into their respective teams.

3. Timekeeping & Basic Payroll Processing

• Attendance Management: Monitor daily attendance, tardiness, leaves, and overtime using the biometric/timekeeping system across all departments.

• Payroll Preparation: Pre-compute and validate timecards, attendance records, and leave applications to provide accurate data to the Accounting/Finance team for bi-weekly/monthly payroll processing.

• Government Benefits Assistance: Handle basic inquiries and documentation related to statutory employee benefits (SSS, PhilHealth, Pag-IBIG).

4. Employee Relations & Engagement

• Internal Communication: Act as the main point of contact for employee concerns, workplace conflicts, and administrative queries.

• Culture & Activities: Plan and organize company events, team-building activities, holiday celebrations, and employee recognition programs.

• Disciplinary & Due Process: Draft notices to explain (NTE), administrative hearing notices, and disciplinary memos in alignment with company rules and labor laws.

5. Policy Enforcement & Compliance

• Policy Maintenance: Ensure employee handbook guidelines, company rules, and health/safety protocols are implemented consistently across all departments.

• 201 File Management: Maintain complete, up-to-date, and strictly confidential personnel files (201 files), contract renewals, and performance review records.

• Labor Standards: Keep updated on current labor legislation and ensure company practices comply with legal standards.

Key Qualifications & Requirements

• Education: Bachelor’s Degree in Human Resource Management, Psychology, Business Administration, or any related discipline.

• Experience: Minimum 2–3 years of hands-on experience as an HR Officer, HR Generalist, or HR Senior Assistant, with proven experience supervising administrative or HR staff.

• Schedule Availability: Able to work regularly on site from Monday through Saturday, 9:00 AM to 6:00 PM.

• Technical Skills:

  • Proficient in Microsoft Office (Excel for attendance/payroll calculations, Word, PowerPoint).

  • Familiarity with Biometric Timekeeping Systems and basic HR/payroll software.

  • Experience recruiting and managing personnel for operational roles (drivers, warehouse, sales, admin staff) is a major advantage.

• Core Competencies:

  • Strong leadership, task delegation, and team supervision skills.

  • Deep knowledge of local labor laws, due process, and employee relations practices.

  • Exceptional interpersonal, active listening, and conflict-resolution skills.

  • High level of integrity, confidentiality, and sound professional judgment.