Human Resources Officer

Home Invest Realty Ventures Inc.; Murcia; On-site; PHP 357,000 - 580,000; Full time

Job summary

Home Invest Realty Ventures Inc. in the Philippines seeks an HR professional to manage recruitment, onboarding, and employee relations. You will publish ads, screen applicants, schedule interviews, prepare contracts, explain policies, monitor probation, and maintain records.

Responsibilities also include workers’ orientation, payroll-related tasks, and ensuring compliance with Philippine labor laws, DOLE regulations, and company HR policies.

Qualifications

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or related field.
• Preferably with experience in human resource management or personnel administration.
• Knowledge of Philippine labor laws, DOLE regulations, and employee benefits.
• Familiarity with recruitment procedures, payroll preparation, attendance monitoring, and employee relations.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and record-keeping abilities.
• Capable of handling confidential information with integrity and discretion.
• Able to work independently, manage multiple responsibilities, and coordinate with different departments.
• Professional, responsible, detail-oriented, and capable of handling employee concerns objectively.

Responsibilities

• Publish job advertisements through recruitment platforms and other channels.
• Receive, review, and screen applications and resumes.
• Coordinate with department heads on manpower requirements.
• Schedule interviews, examinations, and other recruitment activities.
• Conduct initial interviews and endorse qualified applicants.
• Communicate with applicants regarding status and requirements.
• Prepare job offers and pre-employment documents.
• Maintain an updated applicant database and recruitment records.
• Monitor status of applicants and attendance at interviews.
• Facilitate onboarding and orientation of new hires.
• Prepare employment contracts, appointment letters, and other documents.
• Explain company policies and employee responsibilities.
• Establish and maintain employee files and monitor probation periods.
• Process movements, promotions, and changes in employment status.
• Address employee concerns and resolve workplace issues.
• Assist in disciplinary processes and notices when necessary.
• Ensure HR practices comply with labor laws and company policies.
• Maintain HR documents and support labor inspections and audits.
• Coordinate with management on personnel-related matters.

Skills

Communication skills

Microsoft Office

Organization & time management

Discretion & confidentiality

Independent work

Coordination

Attention to detail

Education

Bachelor's degree in HR/Business

Tools

Excel

Word

Job description

DUTIES AND RESPONSIBILITIES

Recruitment and Selection

• Prepare and publish job advertisements through appropriate recruitment platforms and other available channels.

• Receive, review, and screen applications and resumes of prospective employees.

• Coordinate with department heads and supervisors regarding manpower requirements and hiring needs.

• Schedule interviews, examinations, and other recruitment activities.

• Conduct initial interviews and endorse qualified applicants to the concerned department or management for final evaluation.

• Communicate with applicants regarding their application status, interview schedules, and employment requirements.

• Prepare job offers and coordinate the completion of pre-employment requirements.

• Maintain an updated applicant database and recruitment records.

• Monitor the status of applicants, including those who fail to attend scheduled interviews or do not proceed with their applications.

Employee Onboarding and Documentation

• Facilitate the onboarding and orientation of newly hired employees.

• Ensure the submission and completion of pre-employment requirements.

• Prepare employment contracts, appointment letters, and other necessary employment documents.

• Explain company policies, rules, regulations, work schedules, and employee responsibilities to newly hired personnel.

• Establish and maintain individual employee files containing employment records and relevant documents.

• Monitor probationary employment periods and coordinate performance evaluations with immediate supervisors.

• Process employee movements, promotions, transfers, and changes in employment status.

Employee Relations and Discipline

• Address employee concerns, complaints, and workplace-related issues professionally and objectively.

• Assist in resolving misunderstandings and conflicts between employees, supervisors, and departments.

• Prepare Notices to Explain, written warnings, memoranda, and other disciplinary documents when necessary.

• Receive and evaluate written explanations submitted by employees in response to disciplinary notices.

• Coordinate administrative investigations and disciplinary proceedings with concerned supervisors and management.

• Ensure that employees are given the opportunity to explain their side before disciplinary decisions are made.

• Monitor repeated violations of company policies and maintain proper disciplinary records.

• Recommend appropriate corrective or disciplinary measures based on company policies and applicable labor regulations.

• Promote a professional, respectful, and productive working environment.

HR Policies and Labor Compliance

• Implement and communicate company rules, regulations, policies, and procedures to all employees.

• Assist in developing, reviewing, and updating the employee handbook and HR policies.

• Ensure that HR practices comply with applicable Philippine labor laws and regulations.

• Monitor compliance with company policies concerning attendance, dress code, grooming, workplace conduct, and employee responsibilities.

• Maintain proper documentation of employee notices, acknowledgments, disciplinary actions, and other personnel matters.

• Assist in preparing documents and records required for labor inspections, audits, and government compliance.

• Keep management informed of HR-related concerns that may affect company operations or legal compliance.

Performance Management and Employee Development

• Coordinate employee performance evaluations with department heads and immediate supervisors.

• Monitor probationary employees and follow up on required performance assessments.

• Assist in identifying employee training and development needs.

• Coordinate employee orientations, training sessions, seminars, and other development activities.

• Maintain records of employee evaluations, training attendance, and development activities.

• Provide management with updates regarding employee performance concerns and recommendations.

Separation and Clearance Processing

• Process employee resignations, terminations, and other forms of employment separation.

• Coordinate the completion of employee clearance requirements with concerned departments.

• Ensure the return of company property, equipment, identification cards, keys, and other accountable items.

• Prepare and maintain employee separation documents.

• Coordinate final pay computation and processing with the accounting or payroll personnel.

• Maintain records of separated employees and ensure proper filing of their employment documents.

HR Administrative and Reporting Functions

• Prepare HR memoranda, notices, announcements, letters, reports, and other official communications.

• Maintain updated employee masterlists, organizational charts, and personnel databases.

• Prepare regular reports concerning manpower, recruitment, attendance, tardiness, absences, employee movements, and disciplinary matters.

• Monitor and organize HR documents, contracts, personnel files, and other confidential records.

• Coordinate with department heads, supervisors, and management regarding personnel-related matters.

• Ensure that HR documents are properly filed, updated, and accessible only to authorized personnel.

• Perform other HR-related administrative tasks reasonably assigned by management.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or any related field.

• Preferably with experience in human resource management, personnel administration, or a related position.

• Knowledge of Philippine labor laws, DOLE regulations, and government-mandated employee benefits.

• Familiarity with recruitment procedures, payroll preparation, attendance monitoring, and employee relations.

• Proficient in Microsoft Office applications, particularly Excel, Word, and other administrative tools.

• Excellent written and verbal communication skills.

• Strong organizational, time-management, and record-keeping abilities.

• Capable of handling confidential information with integrity and discretion.

• Able to work independently, manage multiple responsibilities, and coordinate with different departments.

• Professional, responsible, detail-oriented, and capable of handling employee concerns objectively.