HR AND ADMIN OFFICER - 2 YRS EXPERIENCE

Dempsey Resource Management Inc.; Pasay; On-site; PHP 350,000 - 600,000; Full time

Job summary

Dempsey Resource Management Inc. in Pasay is seeking an HR & Admin Officer to support the Management with hands-on HR and administrative operations. You will oversee recruitment, payroll coordination, and employee records while ensuring compliance with Philippine labor laws.

The role requires strong communication, discretion with sensitive information, and the ability to manage multiple priorities across HR and administration. Emphasis on policy implementation and people development.

Qualifications

• Bachelor's degree in HR, business admin, psychology, or related field.
• 2-3 years of HR and admin experience.
• Knowledge of Philippine labor laws and compliance.
• Experience in recruitment, payroll coordination, and HR administration.
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office/Google Workspace.
• Able to handle confidential employee and company information with discretion.

Responsibilities

• Manage end-to-end recruitment, including job postings, screening, interviews, and onboarding.
• Maintain complete and updated employee records and HR files.
• Administer attendance, leaves, overtime, and HR-related records.
• Coordinate payroll processing and timely inputs.
• Manage employee benefits, including HMO and other benefits.
• Handle government contributions (SSS, PhilHealth, Pag-IBIG) and compliance.
• Assist in policy communications and implementation.
• Address employee concerns and coordinate resolutions with management.
• Support performance management and employee evaluations.
• Prepare HR reports and headcount/attendance summaries.
• Assist in employee engagement activities and trainings.
• Document disciplinary actions and related records.

Skills

HR experience

Communication skills

Organizational skills

Discretion with confidential info

Independent working

Documentation skills

Education

Bachelors degree in HR / related field

Tools

Microsoft Office

Google Workspace

Job description

Job Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.


• At least 2–3 years of experience in HR and administrative functions.


• Working knowledge of Philippine labor laws and statutory requirements.


• Experience in recruitment, employee relations, payroll coordination, and HR administration.


• Good organizational and documentation skills.


• Strong communication and interpersonal skills.


• Proficient in Microsoft Office/Google Workspace.


• Able to handle confidential employee and company information with discretion.


• Detail-oriented, organized, proactive, and capable of working independently.

Responsibilities

1. Human Resources

• Manage end-to-end recruitment, including job posting, applicant screening, interviews, coordination of assessments, and onboarding.


• Maintain complete and updated employee 201 files and HR records.


• Administer employee attendance, leave, overtime, and other HR-related records.


• Coordinate payroll processing and ensure timely submission of payroll inputs.


• Manage employee benefits, including HMO and other company-provided benefits.


• Process and coordinate government requirements and statutory contributions, including SSS, PhilHealth, Pag-IBIG, and other applicable requirements.


• Assist in the implementation and communication of company policies, procedures, and employee guidelines.


• Handle employee concerns and coordinate appropriate resolutions with management.


• Support performance management, probationary evaluations, and regular employee assessments.


• Prepare HR reports, headcount reports, attendance summaries, and other management reports.


• Assist in employee engagement activities, training, company events, and other people-development initiatives.


• Ensure proper documentation of disciplinary actions, incident reports, and other employee-related matters.

2. Administration

• Manage daily office administrative requirements and ensure smooth office operations.


• Monitor office supplies, equipment, pantry supplies, and other administrative inventories.


• Coordinate purchasing and replenishment of office requirements.


• Coordinate with building administration, maintenance providers, utilities, and other service providers.


• Manage administrative vendors and service contracts.


• Maintain proper filing and documentation of contracts, permits, invoices, and other administrative records.


• Assist in office facilities management, including repairs, maintenance, security, and workplace concerns.


• Coordinate company meetings, events, and other administrative activities when required.


• Support management in implementing office policies and improving administrative processes.


• Perform other related duties and special projects assigned by Management.

Key Performance Indicators (KPIs)

• Recruitment positions filled within agreed hiring timelines


• Accurate and timely payroll and HR inputs


• 100% timely statutory compliance and submissions


• Complete and updated employee records


• Accurate attendance and leave monitoring


• Timely resolution of employee and administrative concerns


• Proper monitoring of office supplies and administrative expenses


• Timely renewal and monitoring of permits, contracts, and service agreements


• Employee satisfaction with HR and administrative support


• Compliance with company policies and procedures

Preferred Skills

• Experience in a small or medium-sized company with a hands-on HR function.


• Familiarity with HRIS/payroll systems such as Sprout Solutions.


• Experience in developing and improving HR policies and administrative processes.


• Strong coordination and problem-solving skills.


• Ability to manage multiple priorities and work with different departments.

Role Expectations

The HR & Admin Officer is expected to be a *hands-on HR and administrative partner to Management*, ensuring that employees are properly supported while maintaining compliance, discipline, efficiency, and organized office operations.