HR and Admin Officer

Private Advertiser; Bataan; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking an HR Admin Officer to support HR operations, recruitment, onboarding, payroll coordination, benefits administration, training, compliance, and general office duties. The role requires strong coordination, discretion, and the ability to handle multiple tasks while maintaining accurate records.

Responsibilities include coordinating recruitment, onboarding, employee relations, timekeeping, and HR documentation.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• ACPHR or CHRA certification preferred.
• 1–3 years of relevant HR/administrative experience.
• Knowledge of recruitment, onboarding, HR documentation, employee relations, timekeeping, and Philippine labor regulations.
• Experience in benefits administration, training coordination, and general office administration is an advantage.
• Proficient in Microsoft Office and/or Google Workspace.
• Strong written and verbal communication, organizational, and interpersonal skills.
• Able to handle confidential information and manage multiple priorities.

Responsibilities

• Coordinate recruitment and onboarding activities, including postings, screening, interviews, and documentation.
• Assist in employee relations, inquiries, grievances, and disciplinary matters.
• Monitor attendance, leaves, overtime, and timekeeping records; support payroll inputs.
• Assist in benefits administration (HMO/insurance) and provider coordination.
• Coordinate training schedules and attendance, certificates, and evaluations.
• Maintain confidential HR files and ensure compliance with Philippine labor laws.
• Support office administration, procurement, events, and document routing.
• Prepare routine HR and administrative reports and trackers.

Skills

Communication

Organization

Confidentiality

Microsoft Office

Google Workspace

Education

Bachelor’s degree in HR/Business

ACPHR or CHRA certification

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

We are looking for a detail-oriented, organized, and dependable HR Admin Officer to support our Human Resources and administrative operations. The successful candidate will assist in recruitment and onboarding, employee relations, payroll and timekeeping coordination, benefits administration, training coordination, HR documentation, compliance, and general office administration.

This role requires strong coordination and communication skills, a high level of confidentiality, and the ability to manage multiple tasks while ensuring accurate records and efficient day-to-day operations.

Key Responsibilities

1. Recruitment and Onboarding

• Coordinate job postings, candidate sourcing, application screening, interview scheduling, and pre-employment requirements.

• Work with department heads and supervisors on manpower requirements and recruitment timelines.

• Facilitate employee onboarding, orientation, and documentation.

• Maintain recruitment records and employee movement updates.

2. Employee Relations and Engagement

• Respond to routine employee inquiries regarding HR policies and procedures.

• Assist in documenting employee concerns, grievances, and disciplinary matters.

• Support employee engagement initiatives, recognition programs, and company activities.

3. Payroll and Timekeeping Coordination

• Monitor and consolidate attendance, leave, overtime, absences, and other timekeeping records.

• Check payroll inputs for accuracy and completeness before submission to Payroll or Finance.

• Coordinate with supervisors to resolve attendance discrepancies and payroll-related concerns.

4. Compensation, Benefits, and HMO Administration

• Assist with employee benefits administration, including HMO and insurance.

• Coordinate employee enrollment, updates, cancellations, and claims with providers.

• Maintain accurate benefits records and assist with employee inquiries.

5. Training and Development

• Coordinate training schedules, participants, providers, and logistical requirements.

• Maintain training attendance, certificates, and evaluation records.

• Assist in employee orientation and learning and development activities.

6. HR Documentation and Compliance

• Maintain accurate, updated, and confidential 201 files and HR databases.

• Prepare HR memoranda, notices, certifications, reports, and other documents.

• Assist in monitoring compliance with Philippine labor laws, applicable government requirements, and company policies.

• Support audits, inspections, and internal compliance reviews.

7. General Administrative Support

• Coordinate office supplies, equipment, inventory, facilities, and procurement requests.

• Monitor company property and equipment issuance and returns.

• Liaise with suppliers, service providers, and internal departments.

• Assist with company events, meetings, document routing, and other administrative requirements.

8. Reporting and Process Improvement

• Prepare routine HR and administrative reports and monitoring trackers.

• Ensure records are complete, accurate, and properly filed.

• Identify recurring administrative concerns and recommend improvements to existing processes.

Qualifications

• Bachelor’s degree in Human Resources Management, Psychology, Business Administration, or a related field.

• Preferably a holder of an Associate Certified Human Resource Professional (ACPHR) or Certified Human Resource Associate (CHRA) certification.

• At least 1–3 years of relevant experience in HR, office administration, or a similar role. Relevant internship experience may also be considered.

• Working knowledge of recruitment, onboarding, HR documentation, employee relations, timekeeping, and Philippine labor regulations.

• Experience in benefits administration, training coordination, and general office administration is an advantage.

• Proficient in Microsoft Office and/or Google Workspace.

• Good written and verbal communication, organizational, and interpersonal skills.

• Highly organized, detail-oriented, trustworthy, and able to handle confidential information.

• Able to manage multiple priorities, meet deadlines, and work effectively with employees, management, and external service providers.