HR Generalist

SMS Global Technologies Inc.; Metro Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

SMS Global Technologies Inc. is seeking an HR Admin role to maintain employee records, update HRIS, and manage confidential documentation within a dynamic team in Metro Manila.

The position supports training requests, training records, employee activities, recognition programs, community engagement, and CSR events, ensuring timely completion of HR requirements.

Qualifications

• Bachelor’s Degree in Psychology, Human Resources, or any relevant field.
• 0-2 years of related work experience.
• Experience in maintaining employee records and HR databases.
• Experience in coordinating training activities and maintaining training records.
• Experience in organizing employee activities, events, or engagement programs.
• Knowledge of HR processes, documentation, and data privacy.
• Ability to handle confidential information professionally.
• Ability to work independently and coordinate with multiple departments.

Responsibilities

• Maintains accurate and updated employee records (physical and digital).
• Encodes and updates employee information in the HRIS.
• Maintains and updates the employee database, masterlist, and headcount records.
• Ensures confidentiality and proper filing of employee records.
• Prepares Certificates of Employment and other HR documents as needed.
• Processes training requests and maintains training records.
• Coordinates training activities and engagement programs.
• Supports employee recognition and engagement activities.
• Coordinates volunteer and CSR activities.
• Performs other HR duties and special projects.

Skills

Google Suite

Record management

Diplomacy

Communication

Independence

Education

Bachelor’s Degree in Psychology, HR, or relevant field

Tools

HRIS

Job description

DUTIES & RESPONSIBILITIES:

• Maintains accurate, complete, and updated physical and digital employee records

• Encodes and updates employee information in the HRIS based on approved forms

• Maintains and updates the employee database, masterlist, and headcount records

• Ensures proper filing, safekeeping, and confidentiality of employee records

• Prepares, routes for approval, and issues Certificates of Employment, employee CVs, and other HR documents required for bidding, accreditation, and other business requirements

• Receives, reviews, and processes training requests from various departments

• Maintains training records, including training requests, agreements, attendance, completion, and evaluations

• Maintains and updates employee training records, certifications, and active professional licenses

• Assists in the implementation of employee recognition and rewards programs

• Coordinates employee recognition and engagement activities

• Develops and organizes employee activities, including wellness, employee milestones, and other engagement programs

• Coordinates volunteer and community engagement activities that support teamwork and corporate social responsibility

• Prepares event documentation, attendance records, and post-event reports

• Coordinates with employees and departments to ensure timely completion of HR requirements and activities

• Identifies and recommends improvements to assigned HR processes and programs

• Provides administrative and operational support to the HR team

• Performs other related HR duties and special projects as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in Psychology, Human Resources, or any relevant field.

• At least 0-2 years of related work experience which demonstrates the knowledge, skills, and ability to perform the above described duties will be considered.

• Experience in maintaining employee records and HR databases.

• Experience in coordinating training activities and maintaining training records.

• Experience in organizing employee activities, events, or engagement programs.

• Working knowledge of HR processes, documentation, and data privacy.

• Ability to handle confidential employee information professionally.

• Ability to work independently and coordinate effectively with employees and various departments.

REQUIRED KEY SKILLS:

• Proficient in Google Suite;

• Proficient in the use of a variety of general office equipment;

• Ability to manage important and complex records, and maintain its confidentiality;

• Ability to deal with the employees and other stakeholders with diplomacy and tact;

• Must have good verbal and written communication skills and be able to communicate with people in different levels of the organization;

• Result-oriented, flexible, honest, and can work with minimum supervision.