HR Coordinator (Onsite, Makati-based, Nightshift)

Carenet Health; Muntinlupa; On-site; PHP 550,000 - 850,000; Full time

Job summary

Carenet Health is seeking a Global Human Resources Coordinator for on-site operations in Makati. The role emphasizes government-mandated processes, records management, audits, and immigration tasks across regions. Strong attention to detail and confidentiality are essential.

You will collaborate across global teams to ensure compliant, efficient HR operations, maintaining audit readiness and accurate employee records while supporting cross-regional HR compliance efforts.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience in global HR operations, records management, compliance regulations, and government-mandated processes and audits.
• OSHA Certification is a plus.
• Experience with cross-regional teams (e.g., United States, Philippines, Caribbean).
• Proficiency with HR systems, Microsoft Office Suite, and high computer literacy.

Responsibilities

• Oversee and maintain accurate records for new hires, terminated employees, and immigration files, ensuring compliance with company and legal standards.
• Prepare and organize confidential personnel records for scanning, auditing, and off-site storage.
• Review and update offer letters, job descriptions, and ensure completeness of required paperwork in employee records.
• Manage Form I-9 reverification processes for U.S. employees, ensuring forms are completed accurately per federal requirements.
• Monitor and ensure compliance with U.S. immigration laws and proper documentation for new hires and rehires.
• Prepare and organize documentation for audits, ensuring HR records and legal documentation meet regulatory standards.
• Maintain audit readiness for all HR-related records and regional compliance.

Skills

Cross-functional collaboration

Attention to detail

Problem solving

Communication skills

Education

Bachelor’s degree in Human Resources or related field

Tools

HRIS

MS Office

Job description

SET UP: ON-SITE

LOCATION: MAKATI

SHIFT: NIGHTSHIFT (9PM-6AM)

ELIGIBILITY: FILIPINO CITIZEN

The Global Human Resources Coordinator is responsible for overseeing and managing a broad range of administrative and compliance functions, focusing on government‑mandated processes, records management, audits, and immigration‑related tasks. The role requires attention to detail, strong problem‑solving abilities, and the ability to handle sensitive information confidentially. The coordinator will collaborate across multiple regions and teams to ensure HR operations are efficient, compliant, and aligned with global standards.

Responsibilities

• Oversee and maintain accurate records for new hires, terminated employees, and immigration files, ensuring compliance with company and legal standards.


• Prepare and organize confidential personnel records for scanning, auditing, and off‑site storage.


• Review and update offer letters, job descriptions, and ensure completeness of required paperwork in employee records.


• Manage Form I-9 reverification processes for U.S. employees, ensuring all forms are completed accurately and in accordance with federal requirements.


• Monitor and ensure compliance with U.S. immigration laws and ensure proper documentation for new hires and rehires.


• Prepare and organize documentation for audits, ensuring HR records, employee classifications, and legal documentation meet regulatory standards.


• Conduct regular OIG and SAM screenings to ensure compliance with federal regulations and address any findings promptly.


• Maintain audit readiness for all HR‑related records, ensuring compliance with regional government regulations and industry standards.


• Act as a liaison between management and team members, addressing concerns, and aligning best practices and policies across regions.


• Coordinate communication between teams across various time zones and cultural settings, ensuring clear and effective interaction.


• Assist with administrative HR functions such as data entry in HRIS for position or title changes and support the recruitment process.


• Generate reports and compile requested information for audits, ensuring data integrity and completeness.


• Respond to HR inquiries, schedule meetings, and coordinate employee engagement events.


• Foster strong relationships with plan vendors, team members, and clients to ensure smooth HR operations.


• Stay up to date with HR trends, government regulations, and best practices, and incorporate them into daily tasks and procedures.


• Contribute to the development and improvement of HR‑related processes, policies, and procedures.


• Assist with organizing special HR events, meetings, and employee engagement activities as required by management.

Qualifications

• Bachelor’s degree in Human Resources , Business Administration, or a related field


• Experience in human resources, with a focus on global HR operations, records management, compliance regulations, and government‑mandated processes and audits.


• OSHA Certification is a plus.


• Experience working with cross‑functional teams in different regions (e.g., United States, Philippines, Caribbean) preferred.


• Proficiency with HR systems, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and a high degree of computer literacy.


• Strong organizational skills with a high attention to detail.


• Excellent communication and interpersonal skills, with the ability to work effectively across diverse cultural environments.


• Proactive, resourceful, and capable of managing multiple tasks and meeting deadlines.


• Strong problem‑solving skills and the ability to work independently or within a team.


• Ability to adapt to an onsite work environment and handle sensitive information with discretion.


• Must have a high degree of computer literacy.


• Familiarity with government systems such as SSS and the ability to support cross‑regional HR compliance efforts.


• A strong sense of accountability, professionalism, and flexibility.

Note: Completion of assessments may be required before an applicant can move forward. Completing assessments must be done independently. Any discovery of unauthorized completion, whether during or after the hiring process, will result in disqualification or termination.

Carenet Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.