HR Associate II- Employee Relations

Cepat Kredit Financing Inc.; Metro Manila; On-site; PHP 300,000 - 500,000; Full time

Job summary

Cepat Kredit Financing Inc. is seeking an HR Associate to support employee relations, attendance monitoring, and documentation management. The role involves assisting with notices to explain, memos, and other HR documents under supervision, while ensuring confidentiality and policy adherence.

The position expects essential HR basics, strong communication, and meticulous record-keeping. Fresh graduates are welcome, and familiarity with HRIS and timekeeping systems is a plus.

Qualifications

• Bachelor’s degree in HRM, Psychology, Business Administration, Behavioral Science, Management, or related field.
• Fresh graduates are welcome to apply.
• Preferably with internship or experience in Human Resources, Employee Relations, HR Administration, or documentation-related functions.
• Basic knowledge of employee discipline, labor standards, attendance monitoring, and HR policies is an advantage.
• Good written and verbal communication skills with ability to prepare reports, notices, and HR documents.
• Strong organizational skills with attention to detail, accuracy, and records management.
• Able to handle confidential information with professionalism, integrity, and discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiarity with HRIS, timekeeping systems, and employee records management tools is an advantage.

Responsibilities

• Assist in handling employee concerns, inquiries, and policy clarifications under the guidance of the Organizational Development Supervisor.
• Support the implementation of company policies, workplace rules, attendance guidelines, and employee relations programs.
• Prepare, issue, monitor, and maintain records of Notices to Explain, memos, and other employee relations documents.
• Monitor attendance-related concerns, including tardiness, absences, no bio records, and other compliance matters.
• Coordinate with HRIS, Timekeeping, and concerned departments in preparing attendance reports and employee relations records.
• Provide documentation support for employee investigations, administrative hearings, and disciplinary cases.
• Maintain organized and confidential employee relations files, case documents, and HR records.
• Assist in preparing reports and summaries related to employee cases, attendance concerns, and policy compliance.
• Support employee engagement activities, policy orientations, and HR communication initiatives.
• Coordinate with managers, supervisors, and HR teams regarding employee relations concerns and documentation requirements.
• Ensure proper handling of confidential employee information and compliance with company policies and data privacy standards.
• Perform other related duties as assigned by the immediate superior.

Skills

Communication skills

Attention to detail

Discretion and confidentiality

Organizational skills

Education

Bachelor’s degree in Human Resource Management, Psychology, Business Administration, Behavioral Science, Management, or related field

Tools

Microsoft Office

HRIS familiarity

Timekeeping systems

Employee records management tools

Job description

JOB DUTIES AND RESPONSIBILITIES

• Assist in handling employee concerns, inquiries, and policy clarifications under the guidance of the Organizational Development Supervisor.

• Support the implementation of company policies, workplace rules, attendance guidelines, and employee relations programs.

• Prepare, issue, monitor, and maintain records of Notices to Explain, memos, and other employee relations documents.

• Monitor attendance-related concerns, including tardiness, absences, no bio records, and other compliance matters.

• Coordinate with HRIS, Timekeeping, and concerned departments in preparing attendance reports and employee relations records.

• Provide documentation support for employee investigations, administrative hearings, and disciplinary cases.

• Maintain organized and confidential employee relations files, case documents, and HR records.

• Assist in preparing reports and summaries related to employee cases, attendance concerns, and policy compliance.

• Support employee engagement activities, policy orientations, and HR communication initiatives.

• Coordinate with managers, supervisors, and HR teams regarding employee relations concerns and documentation requirements.

• Ensure proper handling of confidential employee information and compliance with company policies and data privacy standards.

• Perform other related duties as assigned by the immediate superior.

JOB QUALIFICATIONS

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, Behavioral Science, Management, or related field.

• Fresh graduates are welcome to apply.

• Preferably with internship or experience in Human Resources, Employee Relations, HR Administration, or documentation-related functions.

• Basic knowledge of employee discipline, labor standards, attendance monitoring, and HR policies is an advantage.

• Good written and verbal communication skills with ability to prepare reports, notices, and HR documents.

• Strong organizational skills with attention to detail, accuracy, and records management.

• Able to handle confidential information with professionalism, integrity, and discretion.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Familiarity with HRIS, timekeeping systems, and employee records management tools is an advantage.

CORE COMPETENCIES

• Employee Relations Documentation

• Notice to Explain and Memo Preparation

• Attendance Monitoring and Reporting

• Case Tracking and Records Management

• Policy Compliance Support

• HR Documentation and Reporting

• Confidentiality and Data Privacy Compliance

• Communication and Employee Assistance

• Coordination and Follow-Through

• Attention to Detail and Accuracy

• Accountability and Professional Ethics