HR Associate

Gingersnaps Philippines; Pasig; On-site; PHP 279,000 - 614,000; Full time

Job summary

Gingersnaps Philippines is seeking a Recruitment and HR Generalist to manage end-to-end recruitment for store and head office vacancies, source candidates, and coordinate interviews. You will oversee onboarding, timekeeping, benefits administration, and HR records while maintaining a positive candidate experience across all touchpoints.

The role requires a Bachelor's degree in HRM or a related field, strong organizational and communication skills, and the ability to coordinate with multiple

Qualifications

• Bachelor's degree in HRM, Psychology, Business Admin, or related field.
• Strong organizational and communication abilities.
• Proven time-management skills with attention to detail.
• Experience or familiarity with Philippine labor standards is a plus.
• Proficient in MS Office or Google Suite.

Responsibilities

• Handle end-to-end recruitment for store and head office vacancies.
• Source candidates via portals, social media, and networks.
• Coordinate interviews with hiring managers and department heads.
• Maintain active talent pipeline and update vacancy status.
• Oversee onboarding, timekeeping, benefits administration, and HR records.

Skills

Organizational skills

Communication skills

Time management

Confidentiality

Education

Bachelor's degree in Human Resource Management or related field

Tools

Microsoft Excel

Google Sheets

Job description

Recruitment and Talent Acquisition

• Manage end-to-end recruitment for store and head office vacancies, from job posting and candidate sourcing to screening, interviewing and job offers.


• Source candidates through job portals, social media, employee referrals, professional networks and talent databases.


• Coordinate interviews with hiring managers and department heads to ensure timely hiring decisions.


• Maintain an active talent pipeline and provide regular updates on recruitment progress and vacancy status.


• Ensure a positive candidate experience throughout the recruitment process.

Onboarding and Employee Integration

• Coordinate pre-employment requirements, employment contracts, and other necessary documentation for new hires.


• Facilitate onboarding and orientation to familiarize employees with company policies, procedures, and workplace expectations.


• Coordinate with relevant departments and store managers to ensure new employees are properly endorsed and ready to start work.


• Monitor the completion of onboarding requirements and maintain accurate records of newly hired employees.

Timekeeping and Attendance Management

• Monitor and validate employee attendance, tardiness, absences, overtime, undertime, and leave records.


• Coordinate with store managers and department heads to verify timekeeping records and resolve discrepancies before payroll cutoffs.


• Consolidate and submit accurate timekeeping data and payroll inputs to the payroll team within established deadlines.


• Monitor compliance with attendance policies and established timekeeping procedures.


• Assist in addressing employee timekeeping concerns and maintaining accurate attendance records.

Benefits Administration

• Assist in administering employee benefits and statutory contributions, including SSS, PhilHealth, and Pag-IBIG.


• Coordinate employee enrollment, updates, and changes to benefits records with the appropriate payroll or benefits team.


• Respond to employee inquiries regarding benefits, eligibility, documentation, and applicable company policies.


• Maintain accurate benefits records and ensure timely processing of required documentation.


• Coordinate with relevant departments to facilitate benefits-related requests and resolve employee concerns.

HR Administration and Records Management

• Maintain and update employee 201 files, employment contracts, personnel records, leave records, and other HR documentation.


• Ensure the accuracy, completeness, confidentiality, and proper filing of employee information.


• Prepare HR documents, employment certifications, personnel movement forms, and other administrative requirements as needed.


• Assist in monitoring probationary periods, employment status changes, and employee documentation deadlines.


• Coordinate employee clearances, separation documents, and offboarding requirements.


• Prepare and maintain HR reports on headcount, recruitment, attendance, employee movements, and other HR activities.


• Ensure HR documentation and processes comply with company policies, data privacy requirements, and applicable Philippine labor standards.

Employee Support and Coordination

• Serve as a point of contact for routine employee inquiries concerning HR policies, attendance, benefits, and employment documentation.


• Coordinate with store managers, department heads, and other internal teams to address day-to-day HR concerns.


• Maintain professionalism, confidentiality, and fairness when handling employee information and concerns.


• Assist in implementing HR policies, employee engagement activities, and process improvements as assigned.

Minimum Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.


• Fresh graduates are welcome; candidates with 2–3 years of relevant HR experience, preferably in retail or fashion, are preferred.


• Knowledge of recruitment, onboarding, timekeeping, benefits administration, HR records, and Philippine labor standards.


• Proficient in Microsoft Office, particularly Excel, or Google Sheets.


• Strong organizational, communication, and time-management skills, with keen attention to detail.


• Able to manage multiple priorities, maintain confidentiality, and coordinate with head office and retail stores, including store visits as needed.