HR Associate

green carbon; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

green carbon is seeking an HR Associate to support day-to-day HR operations in the Philippines. The role covers recruitment, employee records management, attendance tracking, payroll coordination, and engagement activities.

The successful candidate will handle confidential information, ensure policy implementation, and support workforce management while aligning with organizational objectives.

Qualifications

• Bachelor's degree in HRM, Psychology, or related field.
• 2–3 years HR/recruitment experience preferred; fresh grads with internship ok.
• Knowledge of Philippine labor laws, benefits, and HR practices an advantage.
• Proficient in MS Office and Google Workspace, with strong organizational skills.

Responsibilities

• Assist end-to-end recruitment: postings, sourcing, screening, interview scheduling, and candidate coordination.
• Maintain and update employee records, contracts, and other confidential HR documents.
• Monitor attendance, leaves, timekeeping, and payroll-related data; coordinate with Finance.

Skills

Organizational skills

Communication skills

Confidentiality

Time management

Problem-solving

Teamwork

Initiative

Education

Bachelor's degree in HRM/ Psychology/ Business Administration

Tools

Microsoft Office

Google Workspace

Job description

The HR Associate will provide support in the day-to-day operations of the Human Resources Department, ensuring the efficient implementation of HR policies, procedures, and administrative processes. The role involves recruitment and selection, employee records management, attendance monitoring, payroll coordination, employee engagement, and HR documentation.

The successful candidate should be organized, detail-oriented, proactive, and capable of handling confidential employee information while supporting the company's workforce management and organizational objectives.

Key Responsibilities

1. Recruitment and Selection

Assist in the end-to-end recruitment process, including job postings, candidate sourcing, application screening, interview scheduling, and candidate coordination.

Coordinate with hiring managers to identify staffing requirements and recruitment priorities.

Facilitate interview arrangements and communicate with applicants regarding recruitment updates.

Prepare and maintain recruitment records and monitor the status of job vacancies.

Assist in preparing job offers and coordinating pre-employment requirements.

2. Employee Records and Documentation

Maintain and update employee 201 files, personnel records, and other confidential HR documents.

Prepare employment-related documents, including employment contracts, job offers, certificates of employment, and other HR forms.

Monitor employee requirements and ensure proper documentation of personnel movements, including hiring, regularization, promotion, and separation.

Ensure the accuracy, confidentiality, and proper safekeeping of employee information.

3. Timekeeping and Payroll Administration

Monitor and verify employee attendance, timekeeping records, leaves, undertime, overtime, and absences.

Assist in preparing and validating payroll-related information and employee compensation records.

Coordinate with the Finance or Accounting Department to ensure accurate and timely payroll processing.

Assist in preparing payslips and other payroll-related documents.

Maintain accurate records of employee leave credits, attendance, and other relevant information.

4. Employee Relations and Engagement

Respond to employee inquiries regarding HR policies, benefits, attendance, leave, and other employment-related matters.

Assist in implementing HR policies, employee handbook provisions, and company procedures.

Support employee engagement initiatives, company events, birthday celebrations, team-building activities, and other internal programs.

Assist in documenting employee concerns, disciplinary matters, and other employee relations cases in accordance with company policies and applicable labor regulations.

5. HR Compliance and Reporting

Assist in preparing HR reports, employee headcount summaries, manpower reports, and other HR-related documentation.

Help monitor compliance with company policies and applicable Philippine labor laws and regulations.

Assist in preparing and maintaining statutory employment records and coordinating requirements related to government-mandated benefits and contributions.

Support the preparation and submission of HR-related documents required for internal and external reporting.

6. General HR Administration

Provide administrative support for the daily operations of the HR Department.

Coordinate with other departments regarding employee-related matters and administrative requirements.

Assist in improving HR processes, filing systems, and documentation procedures.

Perform other HR-related duties and responsibilities as may be assigned by the immediate supervisor.

Qualifications

Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.

Preferably with two (2) to three (3) years of relevant work experience in Human Resources, recruitment, or HR administration. Fresh graduates with relevant internship experience may also be considered.

Knowledge of basic Philippine labor laws, statutory benefits, and HR practices is an advantage.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint, and familiar with Google Workspace.

Strong organizational, administrative, communication, and interpersonal skills.

High attention to detail and accuracy in handling employee records and payroll-related information.

Able to maintain confidentiality and exercise sound judgment when handling sensitive employee matters.

Capable of managing multiple tasks, meeting deadlines, and working collaboratively with different departments.

Organization and time management

Attention to detail and accuracy

Written and verbal communication

Problem-solving and analytical skills

Professionalism and confidentiality

Adaptability and teamwork

Initiative and accountability

Reporting Relationship

The HR Associate will report directly to the Vice President or other authorized immediate supervisor.