HR Assistant (Talent Management and Organization Development)

Philteq Enterprise Incorporated; Quezon City; On-site; PHP 268,000 - 402,000; Full time

Job summary

Philteq Enterprise Incorporated is seeking an HR Coordinator in Quezon City. You will handle recruitment and onboarding, coordinate documentation and records, and support OD initiatives such as job descriptions, charts, and performance cycles.

You will assist in training needs, consolidate data, and maintain HR databases while upholding confidentiality and teamwork within the HR function.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, or Business Administration.
• Preferably with at least 1 year of HR experience or an internship in HR function.
• Familiarity with recruitment systems, MS Office, and HRIS is an advantage.

Responsibilities

• Handle Recruitment and Onboarding: posting jobs, screening, scheduling interviews, maintaining applicant tracker, coordinating onboarding requirements and new hire documents.
• Support Organizational Development: update job descriptions and organizational charts, monitor probationary evaluations, coordinate regularization paperwork after 6 months, assist with annual performance management and HR projects.
• Assist Training and Development: consolidate Training Needs Analysis data, monitor post-training attendance and feedback, prepare evaluation reports.
• Maintain HR databases and reporting: manage recruitment trackers, training records, and OD files.

Skills

Recruitment & Onboarding

OD support

Training & Development

Documentation

MS Office

HRIS

Communication skills

Attention to detail

Collaboration

Confidentiality

Education

Bachelor's degree in Human Resource Management

Bachelor's degree in Psychology

Bachelor's degree in Business Administration

Tools

HRIS

MS Office

Job description

Job Responsibilities:

1. Recruitment and Onboarding

   • Assist in job posting, screening, scheduling interviews, and maintaining the applicant tracker.
   • Coordinate onboarding requirements (documents, orientation, assets, ID, uniform, and access).
   • Ensure timely submission of new hire documentation and update employee records.

2. Organizational Development (OD)

   • Support the review and updating of job descriptions and organizational charts.
   • Administer and monitor probationary performance evaluation for the 1st month, 2nd month, and 3rd month.
   • Coordinate documentation and endorsement for employee regularization after 6 months.
   • Support the annual performance management cycle by preparing forms, consolidating data, and monitoring compliance.
   • Contribute to HR projects such as employee engagement programs and Philteq Cares initiatives.

3. Training and Development

   • Support the Peak for Performance Training and Development Program through Training Needs Analysis (TNA) by consolidating data from performance evaluations and department inputs.
   • Consolidate post-training programs and monitor attendance.
   • Consolidate post-training feedback and prepare evaluation reports.

4. Documentation and Reporting

   • Maintain HR databases (recruitment tracker, training records, OD Files).

Requirements:

• Bachelor's degree in Human Resource Management, Psychology, or Business Administration
• Preferably with at least 1 year of HR experience or an internship in HR function.
• Familiarity with recruitment systems, MS Office, and HRIS is an advantage.

Competencies Required:

• Communication Skills (Written and Verbal)
• Attention to Detail and Accuracy
• Collaboration and Teamwork
• Confidentiality and Integrity