HR Assistant / Coordinator

Will Decena and Associates Inc.; Metro Manila; Presencial; PHP 360 000 - 480 000; Tempo integral

Resumo da oferta

Will Decena and Associates Inc. in Manila seeks an HR professional to support personnel administration, recruitment, payroll, compliance, and employee relations at our Manila office.

You will maintain records, process timekeeping, assist with onboarding, prepare contracts, and coordinate with management to ensure smooth HR operations. This role requires organized individuals with attention to detail and the ability to work across teams in a fast-paced environment.

Responsabilidades

• Processes employee movements (hiring, transfers, promotions, separations)
• Prepares and checks deployment requirements before employees are assigned to a site
• Prepares manpower requisitions
• Ensures compliance with safety requirements
• Answers employee questions on wages and benefits
• Helps employees apply for and receive their benefits
• Handles employee grievances
• Records employee time-in and time-out
• Monitors employee attendance and presence on site
• Prepares and prints time logs
• Submits timesheets and time logs on schedule
• Prepares reports on employee attendance, performance, incidents, grievances
• Posts job openings and screens applications
• Schedules interviews and coordinates with hiring managers
• Collects and checks pre-employment requirements (NBI clearance, medical results, IDs, government numbers)
• Prepares employment contracts and onboarding materials
• Maintains complete and updated 201 files
• Keeps employee master lists and project manpower lists current
• Prepares certificates of employment and other HR certifications
• Files and organizes HR documents for audits and inspections
• Processes SSS, PhilHealth, and Pag-IBIG registrations, contributions, loans, and claims
• Prepares and submits DOLE reports (establishment reports, WAIR, AEDR)
• Tracks expiring permits, licenses, and safety trainings of site personnel
• Submits attendance and overtime data to payroll on schedule
• Checks payroll deductions and adjustments against HR records
• Prepares final pay and clearance documents for separated employees
• Helps organize company events, trainings, and orientations
• Prepares notices to explain, notices of decision, and other disciplinary documents
• Records attendance at administrative hearings and writes up the minutes
• Performs other HR and administrative tasks assigned by the HR Supervisor or Manager

Descrição da oferta de emprego

Job Description

1. Personnel Administration

• Processes employee movements (hiring, transfers, promotions, separations)
• Prepares and checks deployment requirements before employees are assigned to a site
• Prepares manpower requisitions
• Ensures compliance with safety requirements

2. Employee Relations

• Answers employee questions on wages and benefits
• Helps employees apply for and receive their benefits
• Handles employee grievances

3. Timekeeping

• Records employee time-in and time-out
• Monitors employee attendance and presence on site
• Prepares and prints time logs
• Prepares overtime work requests
• Submits timesheets and time logs on schedule

4. Reporting

• Prepares reports on:
  • Employee attendance
  • Employee performance
  • Incidents
  • Grievances

5. Recruitment Support

• Posts job openings and screens applications
• Schedules interviews and coordinates with hiring managers
• Collects and checks pre-employment requirements (NBI clearance, medical results, IDs, government numbers)
• Prepares employment contracts and onboarding materials

6. Records and Documentation

• Maintains complete and updated 201 files
• Keeps employee master lists and project manpower lists current
• Prepares certificates of employment and other HR certifications
• Files and organizes HR documents for audits and inspections

7. Government Compliance

• Processes SSS, PhilHealth, and Pag-IBIG registrations, contributions, loans, and claims
• Prepares and submits DOLE reports (e.g., establishment reports, WAIR, AEDR)
• Tracks expiring permits, licenses, and safety trainings of site personnel

8. Payroll Support

• Submits attendance and overtime data to payroll on schedule
• Checks payroll deductions and adjustments against HR records
• Prepares final pay and clearance documents for separated employees

9. Employee Engagement and Discipline

• Helps organize company events, trainings, and orientations
• Prepares notices to explain, notices of decision, and other disciplinary documents
• Records attendance at administrative hearings and writes up the minutes

10. Other Duties

• Performs other HR and administrative tasks assigned by the HR Supervisor or Manager