HR Assistant

Professional Parking Management Corporation; Pasig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Professional Parking Management Corporation seeks an HR generalist/manager with a minimum of three years in a combined HR role to oversee manpower planning, recruitment, onboarding, employee relations, and payroll coordination for both direct and outsourced staff in Metro Manila.

Responsibilities include managing site movements, DTR/billing, performance evaluations, and implementing benefits processes while coordinating with partner agencies.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum of 3 years of experience in a combined HR role.
• Proven experience managing recruitment, training, employee relations, compensation & benefits, and HR administration for both direct and outsourced employees.

Responsibilities

• Manpower management: maintain updated manpower report and identify openings based on approved MRFs.
• Recruitment and onboarding: source via partner agencies, fill vacancies, screen applicants, and conduct onboarding.
• Employee relations: coordinate with agencies on incidents, manage due process documentation, and maintain case history.
• Employee movements: monitor site movements and update outsourced manpower database.
• Outsourced DTR, billing, and salary: ensure on-time submission, process billing, and reconcile payroll with agencies.
• Timely performance evaluation: assess deployed outsourced employees for performance.
• Administrative tasks: handle flight/accommodation bookings, billing, and SLAs with agencies.
• Compensation and benefits: process SSS/Pag-IBIG loans and PhilHealth.
• Employee engagement: plan and coordinate special company events.
• Others: perform additional tasks as needed.

Job description

Job Responsibilities:
Manpower Management

• Maintain an updated manpower report based on actual and needed requirements

• Identify job openings and vacancies based on approved MRFs

Recruitment and Onboarding

• Maximize partner agencies to source the required site employees

• Fill vacancies within an acceptable turnaround time, considering training periods

• Evaluate applicants and ensure completion of employment requirements

• Screen applicants endorsed by agencies against company standards (paper screening and initial interview)

• Endorse screened passers to HRAD T&D for training

• Update agencies on training status and results

• Maintain an updated site manpower database

• Conduct onboarding and orientation for both outsourced and direct hires

• Ensure 201 files of hired applicants are complete and compliant before and after deployment

• Monitor and follow up missing 201 file requirements of newly hired applicants

Employee Relations

• Coordinate immediately with agencies on reported car park incidents, accidents, and audit findings involving their employees

• Ensure agencies complete documentation during due process, and monitor HRAD's final decision and any employee replacement

• Keep copies and history of all employee cases in a database

• Experience in processing DOLE and NLRC cases, issuing NTE and NOD, and conducting administrative hearings is an advantage

Employee Movements

• Monitor all site employee movements with complete documentation, and update the outsourced manpower database

• Movements covered: car park site transfer, agency transfer, appointment (indirect position transfer), promotion, resignation, AWOL or work abandonment

Outsourced DTR, Billing, and Salary

• Ensure on-time submission and cross-checking of all outsourced DTRs

• Process billing without delay and verify details accurately

• Monitor outsourced payroll payouts, and handle payroll inquiries by coordinating and reconciling with agencies

Timely Performance Evaluation

• Ensure timely assessment of deployed outsourced employees to track performance and productivity

Administrative Tasks

• Handle flight and accommodation bookings as needed

• Handle billings

• Keep SLAs with agencies updated

• Ensure contracts and rentals are updated, coordinated, and monitored on time

Compensation and Benefits

• Process SSS and Pag-IBIG loans, and be familiar with available loan options

• Process PhilHealth

Employee Engagement

• Plan and coordinate special company events

Others

• Perform other tasks assigned from time to time

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field

• Minimum of 3 years of experience in a combined HR role

• Proven experience managing recruitment, training, employee relations, compensation & benefits, and HR administration for both direct and outsourced employees.