Human Resource Assistant

A & L Fishpond Hatchery Inc.; Apalit; Presencial; PHP 180.000 - 240.000; Jornada completa

Descripción de la vacante

A & L Fishpond Hatchery Inc. in the Philippines is seeking a capable HR Assistant to support recruitment, records, and employee communications.

You will help post vacancies, screen applicants, schedule interviews, maintain 201 files, prepare contracts, monitor timekeeping, and assist payroll-related activities for SSS, PhilHealth, Pag-IBIG. Reporting to the HR Officer, you will ensure confidentiality, aid onboarding, and help enforce company policies while handling multiple tasks in a fast-paced

Formación

• Bachelor's Degree in HRM, Psychology, Business Administration, or related field.
• Previous experience in HR or administrative work is an advantage.
• Knowledge of HR processes, employee documentation, timekeeping, payroll support, and government-mandated contributions.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Strong organizational, communication, and interpersonal skills.
• Detail-oriented, trustworthy, and capable of maintaining confidentiality.
• Able to work independently and handle multiple tasks in a fast-paced work environment.

Responsabilidades

• Assist in posting job vacancies, screening applications, scheduling interviews, and coordinating with applicants.
• Maintain recruitment records and assist in the hiring and selection process.
• Maintain and update employee 201 files, personnel records, and HR databases.
• Prepare employment contracts, personnel documents, certificates, and other HR-related reports.
• Ensure the confidentiality and accuracy of employee information.
• Monitor daily employee attendance, absences, tardiness, overtime, and leave applications.
• Review and maintain timekeeping records for payroll preparation.
• Report attendance discrepancies to the HR Officer for appropriate action.
• Assist in payroll preparation by gathering and verifying employee attendance, overtime, and other payroll-related information.
• Prepare and process employee records and requirements for SSS, PhilHealth, and Pag-IBIG contributions and loans.
• Assist in monitoring government-mandated contributions, employee benefits, and other statutory requirements.
• Coordinate employee onboarding, orientation, and completion of pre-employment requirements.
• Assist employees with inquiries regarding HR policies, procedures, benefits, and other employment-related concerns.
• Assist in implementing company policies, procedures, and workplace rules.
• Support compliance with applicable labor laws and government requirements.
• Prepare HR reports, maintain filing systems, and perform other administrative and HR-related duties as assigned by the HR Officer or management.

Conocimientos

Organizational skills

Communication skills

MS Office (Word/Excel)

Confidentiality

Multitasking

Educación

Bachelor's degree in HRM / Psychology / Business Admin

Herramientas

MS Excel

MS Word

Descripción del empleo

Duties and Responsibilities

1. Recruitment and Selection

• Assist in posting job vacancies, screening applications, scheduling interviews, and coordinating with applicants.
• Maintain recruitment records and assist in the hiring and selection process.

2. Employee Records and Documentation

• Maintain and update employee 201 files, personnel records, and HR databases.
• Prepare employment contracts, personnel documents, certificates, and other HR-related reports.
• Ensure the confidentiality and accuracy of employee information.

3. Attendance and Timekeeping

• Monitor daily employee attendance, absences, tardiness, overtime, and leave applications.
• Review and maintain timekeeping records for payroll preparation.
• Report attendance discrepancies to the HR Officer for appropriate action.

4. Payroll and Government Contributions

• Assist in payroll preparation by gathering and verifying employee attendance, overtime, and other payroll-related information.
• Prepare and process employee records and requirements for SSS, PhilHealth, and Pag-IBIG contributions and loans.
• Assist in monitoring government-mandated contributions, employee benefits, and other statutory requirements.

5. Employee Onboarding and Assistance

• Coordinate employee onboarding, orientation, and completion of pre-employment requirements.
• Assist employees with inquiries regarding HR policies, procedures, benefits, and other employment-related concerns.

6. HR Compliance and Administration

• Assist in implementing company policies, procedures, and workplace rules.
• Support compliance with applicable labor laws and government requirements.
• Prepare HR reports, maintain filing systems, and perform other administrative and HR-related duties as assigned by the HR Officer or management.

Qualifications

• Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or a related field.
• Previous experience in Human Resources or administrative work is an advantage.
• Knowledge of HR processes, employee documentation, timekeeping, payroll support, and government-mandated contributions.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Strong organizational, communication, and interpersonal skills.
• Detail-oriented, trustworthy, and capable of maintaining confidentiality.
• Able to work independently and handle multiple tasks in a fast-paced work environment.

Reporting to: HR Officer / HR Executive