HR Officer

University Pad Residences; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

University Pad Residences in Manila is seeking an HR professional to manage end-to-end human resources across all departments, encompassing recruitment, payroll coordination, employee relations, and compliance with Philippine labor laws.

The role emphasizes policy implementation, performance evaluations, records management, training initiatives, and close coordination with department heads to ensure workforce continuity and operational efficiency.

Responsibilities

• Manage end-to-end recruitment, including job postings, applicant screening, interviews, hiring coordination, onboarding, and orientation
• Monitor manpower requirements, vacancies, staffing levels, and employee movements across departments for continuity
• Maintain accurate attendance, timekeeping, leaves, overtime, tardiness, absences, and schedule adjustments
• Prepare payroll inputs and coordinate salary processing with Accounting for statutory benefits and contributions
• Implement and monitor company policies, discipline, workplace standards, and compliance with procedures
• Handle employee relations concerns, grievances, conflicts, and disciplinary incidents with proper investigation
• Prepare Notices to Explain, memoranda, incident reports, and other communications observing due process
• Monitor performance evaluations, probationary assessments, KPI submissions, and regularization recommendations
• Maintain confidential employee records and HR documentation (files, contracts, personnel records)
• Ensure compliance with labor laws, DOLE regulations, data privacy, and company policies
• Facilitate resignations, clearance procedures, exit interviews, and final pay coordination
• Coordinate training, development programs, policy orientations, safety awareness, and customer service initiatives
• Coordinate with department heads on manpower deployment, performance, attendance, and disciplinary matters
• Monitor and coordinate with third-party manpower agencies on attendance and service issues
• Prepare HR reports on recruitment, manpower, attendance, relations, and compliance
• Recommend improvements to HR procedures, engagement, retention, productivity, and efficiency

Job description

About the role

This role encompasses end-to-end human resources management, including recruitment, employee relations, payroll coordination, compliance, and organizational development across all departments.

Key responsibilities

• Manage end-to-end recruitment, including job postings, applicant screening, interviews, hiring coordination, onboarding, and employee orientation
• Monitor manpower requirements, vacancies, staffing levels, and employee movements across all departments to ensure operational continuity
• Maintain accurate employee attendance, timekeeping, leave applications, overtime records, tardiness, absences, and approved schedule adjustments
• Prepare and verify payroll inputs and coordinate salary processing, statutory benefits, government contributions, and other compensation concerns with Accounting
• Implement and monitor company policies, employee discipline, workplace standards, and compliance with established procedures
• Handle employee relations concerns, grievances, workplace conflicts, and disciplinary incidents through proper investigation, documentation, and coordination with management
• Prepare Notices to Explain (NTE), memoranda, incident reports, disciplinary recommendations, and other employee-related communications while observing due process
• Monitor employee performance evaluations, probationary assessments, KPI submissions, and regularization recommendations in coordination with department heads
• Maintain complete, accurate, updated, and confidential employee 201 files, employment contracts, personnel records, and HR documentation
• Ensure compliance with Philippine labor laws, DOLE regulations, statutory requirements, data privacy standards, and company policies
• Facilitate employee resignations, clearance procedures, exit interviews, Certificates of Employment, and final pay coordination in accordance with applicable regulations
• Coordinate employee training, development programs, policy orientations, workplace safety awareness, and customer service improvement initiatives
• Coordinate with department heads regarding manpower deployment, employee performance concerns, attendance, disciplinary matters, and staffing requirements
• Monitor and coordinate with third-party manpower agencies regarding personnel attendance, replacement requests, performance issues, and service-related concerns
• Prepare and submit regular HR reports covering recruitment status, manpower requirements, attendance, employee relations, disciplinary cases, performance evaluations, and compliance matters
• Recommend and implement management-approved improvements to HR procedures, employee engagement, staff retention, workforce productivity, and organizational efficiency