HR Assistant

Briobuild Co.; Taguig; Hybrid; PHP 279,000 - 469,000; Full time

Job summary

Briobuild Co. is seeking an HR Assistant in Taguig to support recruitment, payroll processing, onboarding, and employee records across head office and project sites.

The role reports to the HR Manager and works with another HR Assistant to deliver timely HR services in line with Philippine labor laws. Responsibilities include coordinating manpower requirements, posting job ads, handling interviews, maintaining a talent pipeline, processing payroll inputs, and ensuring compliance with DOLE

Qualifications

• Bachelor's degree in HR, business, or related field.
• At least 2 years HR experience with payroll.
• End-to-end recruitment experience, including mass hiring or site-based hiring.
• Experience in construction/real estate/project-based industry is a plus.

Responsibilities

• Recruitment and talent acquisition for office, technical, and site positions; manage job postings and candidate pipeline.
• Process payroll inputs and ensure accurate salaries, deductions, and statutory contributions.
• Manage onboarding, new-hire orientation, and employee records (201 files).
• Support compliance with DOLE, labor standards, and audits; assist in performance management.
• Prepare HR reports and maintain HRIS/databases; assist day-to-day HR administration.

Skills

Sourcing

Interviewing

Payroll processing

HRIS & Excel

Employee relations

Compliance

Education

Bachelor's degree in HR/Business

Tools

Payroll software

HRIS system

Job description

HR Assistant

Job Description

The HR Associate I is a generalist role with a primary focus on recruitment and talent acquisition, supporting Briobuild's manpower needs across head office and project sites. The HR Assistant also handles payroll processing and other core HR functions, including employee records, compliance, onboarding, and employee relations. The role reports to the HR Manager and works alongside another HR Assistant to deliver accurate, timely, and compliant HR services in line with Philippine labor laws.

KEY RESPONSIBILITIES

1. Recruitment and Talent Acquisition

• Coordinate with department heads, Site Heads, and the HR Manager to identify manpower requirements and prepare approved manpower requisitions.
• Prepare and post job advertisements on job boards, social media, and other sourcing channels.
• Source, screen, and shortlist candidates for office, technical, and site-based positions (e.g., engineers, safety personnel, foremen, administrative and accounting staff, skilled workers).
• Schedule and conduct initial interviews; coordinate technical and final interviews with hiring managers.
• Conduct reference and background checks and coordinate pre-employment requirements (medicals, NBI, and government IDs).
• Prepare job offers and employment contracts for HR Manager approval.
• Maintain a talent pipeline and applicant database, and track recruitment metrics (time-to-fill, source effectiveness, offer acceptance rate).
• Coordinate manpower mobilization with project sites for newly hired personnel.

2. Payroll Support and Administration

• Process payroll inputs: attendance, overtime, leaves, deployment and Daily Manpower Report (DMR) data, allowances, and deductions.
• Compute and validate salaries, holiday pay, night differential, overtime, 13th month pay, and final pay.
• Prepare statutory deductions and remittances: SSS, PhilHealth, Pag-IBIG, and withholding tax (BIR).
• Ensure timely release of payroll and payslips, and resolve employee payroll queries.
• Coordinate with Accounting on payroll funding, reports, and reconciliations.
• Maintain payroll records and audit-ready supporting documents.

3. Onboarding and Employee Records

• Facilitate new-hire orientation and onboarding, including company policies, safety induction, and issuance of IDs and equipment.
• Prepare and maintain 201 files (physical and digital) and ensure completeness of documents.
• Monitor probationary periods and coordinate evaluations, including the 3rd- and 5th-month checkpoints, so that regularization decisions are made within the 6-month limit.

4. Employee Relations and Compliance

• Serve as first-line contact for employee concerns and elevate matters to the HR Manager as needed.
• Assist in implementing company policies, disciplinary processes (due process, notices to explain), and employee engagement activities.
• Support compliance with DOLE requirements, reportorial obligations, and labor standards, including inspections and audits.
• Assist in performance management activities such as distributing evaluation forms and consolidating results.

5. HR Administration and Reporting

• Prepare HR reports such as headcount, turnover, manpower status, and recruitment updates for the HR Manager.
• Keep the HR Information System, trackers, and databases accurate and up to date.
• Work with the HR Assistant on day-to-day administration, attendance, leave monitoring, certificates of employment, and employee requests, and delegate or review routine tasks as appropriate.
• Perform other HR-related tasks assigned by the HR Manager.

WORKING RELATIONSHIPS

• Reports to: HR Manager
• Works with: HR Assistant (with more than 2 years of HR experience), to whom routine administrative tasks may be coordinated and with whom recruitment and payroll workload is shared
• Coordinates with: Department Heads, Site Heads, Accounting, Purchasing/Admin, and external parties (job boards, government agencies, medical clinics, and candidates)

QUALIFICATIONS

Education

• Bachelor's degree in Psychology, Human Resource Management, Business Administration, Industrial Relations, or a related field.

Experience

• At least 2 years of relevant HR experience, with hands-on experience in the payroll function.
• Primary experience in recruitment (end-to-end, from sourcing to onboarding), preferably including mass hiring or site-based/technical hiring.
• Experience in the construction, engineering, real estate, or project-based industry is an advantage.

Knowledge and Skills

• Working knowledge of the Philippine Labor Code, DOLE regulations, and statutory contributions and taxes (SSS, PhilHealth, Pag-IBIG, BIR).
• Proficiency in payroll computation and in Microsoft Excel or Google Sheets; familiarity with Google Workspace (Gmail, Drive, Calendar) and payroll or HRIS systems.
• Strong sourcing, interviewing, and candidate assessment skills.
• Excellent written and verbal communication skills in English and Filipino.
• Strong attention to detail, accuracy, and confidentiality.
• Good organizational and time management skills; able to handle multiple priorities and meet deadlines.
• Able to work independently and collaboratively with the HR team.

WHY JOIN US?

Be immersed in a culture that promotes collaboration, creativity, and innovation. Have the autonomy to identify areas of opportunities, create solutions, and test your ideas to directly contribute to the company’s success.

Wear multiple hats and have a hands-on experience in a dynamic and close-knit work environment that fosters a sense of ownership and empowerment. Gain and develop various skill sets, knowledge, expertise, and insights beyond your role.

Have more visibility as you receive mentorship directly from the senior leaders.

Opportunity to step into a leadership role as the company grows.