HR Assistant

Mineski Philippines; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Mineski Philippines is seeking an HR Assistant to provide comprehensive HR support across the employee lifecycle, including recruitment and onboarding, employee records, attendance and leave administration, and compensation and benefits coordination.

You will be a key contact for employees and management, ensuring HR processes are implemented accurately, confidentially, and in compliance with company policies and local labor regulations.

Qualifications

• Bachelor's degree in HR, psychology, business, or related field.
• 1–3 years of HR experience preferred.
• Experience in multiple HR functions preferred.
• Knowledge of HR policies and labor practices.
• Basic knowledge of Philippine labor standards and benefits.
• Familiarity with HRIS, payroll, and timekeeping.
• Strong communication and interpersonal skills.
• Excellent organization and time-management.
• Ability to handle confidential information.

Responsibilities

• Facilitate onboarding and separation processes, including documentation.
• Process regularization, transfers, promotions, and salary adjustments.
• Coordinate recruitment with hiring managers, including postings and interviews.
• Onboard new hires with policies, orientation, and documentation.
• Maintain accurate employee records and HR databases with confidentiality.
• Prepare HR reports, certificates, notices, and other documents.
• Monitor attendance, leaves, and coordinate with payroll.
• Validate leave requests and resolve discrepancies.
• Assist with benefits administration including government-mandated and company-provided benefits.
• Respond to employee inquiries and address grievances and disciplinary matters.

Skills

Strong communication

Interpersonal skills

Organizational skills

Time management

Attention to detail

Discretion / confidentiality

Education

Bachelor's degree in HR, Psychology, Business Administration, or related field

Tools

HRIS

Payroll systems

Timekeeping systems

MS Office/Google Workspace

Job description

About the role

The HR Assistant is responsible for providing comprehensive HR support across the employee lifecycle, including recruitment and onboarding, employee records, attendance and leave administration, compensation and benefits coordination, employee relations, performance management, HR documentation, and compliance. The position serves as a key point of contact for employees and management, ensuring that HR processes are implemented accurately, consistently, confidentially, and in accordance with company policies and applicable labor regulations.

Key responsibilities

• Facilitate HR processes from onboarding through separation, including preparation and maintenance of employment-related documents, personnel records, and HR forms.

• Ensure timely processing of regularization, transfers, promotions, salary adjustments, and other personnel movements.

• Coordinate recruitment activities in collaboration with hiring managers, including job posting, candidate screening, interview scheduling, and applicant coordination.

• Facilitate pre-employment requirements and onboarding activities, ensuring new hires receive necessary company policies, orientation, and documentation.

• Maintain accurate and updated employee 201 files and HR databases while ensuring confidentiality and proper handling of employee information.

• Prepare HR reports, employment certificates, personnel notices, and other HR documents.

• Monitor employee attendance, absences, tardiness, undertime, and leave applications, and coordinate with payroll and relevant departments regarding attendance and payroll-related concerns.

• Validate and process leave requests and supporting documents, and assist in resolving attendance and timekeeping discrepancies.

• Assist in the administration of employee benefits, including government-mandated and company-provided benefits, and coordinate employee concerns regarding HMO, SSS, PhilHealth, Pag-IBIG, leave benefits, and other benefits.

• Respond to employee concerns and HR-related inquiries professionally and promptly, and assist in handling employee grievances, workplace concerns, and disciplinary matters.

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.

• Preferably 1–3 years of experience in HR or a related field.

• Experience in multiple HR functions is preferred.

• Knowledge of HR policies, procedures, and employment practices.

• Basic knowledge of Philippine labor standards and statutory benefits.

• Familiarity with HRIS, payroll, timekeeping, and Microsoft Office/Google Workspace.

• Strong communication and interpersonal skills.

• Good organizational and time-management skills.

• Attention to detail and accuracy.

• Ability to handle confidential information and communicate effectively with employees and management.