HR and Admin Staff

Private Advertiser; Tangob; On-site; PHP 223,000 - 357,000; Full time

Job summary

Private Advertiser in Lipa City, Batangas, is seeking a dedicated HR and Admin Staff member to join the team on a full-time basis. You will support HR operations, manage records, assist with recruitment, onboarding, and payroll tasks, while ensuring smooth office administration.

The role requires strong organizational skills, proficiency in MS Office and HRIS, and excellent English communication. Collaboration across departments and adherence to policies will be essential.

Qualifications

• College diploma required; advantage for HR/ Admin certifications.
• Experience in administrative or HR support, preferably within logistics/transport.
• Proficiency with MS Office and HRIS or similar HR software.
• Strong organizational and time management skills.
• Excellent written and verbal English and local language communication.
• Attention to data entry accuracy and confidentiality.
• Ability to collaborate with HR staff and other departments.
• Familiarity with employment laws and HR best practices.

Responsibilities

• Process and maintain employee records and personnel files.
• Provide admin support to HR including scheduling meetings and correspondence.
• Assist with recruitment activities and interview coordination.
• Support onboarding of new employees including orientation scheduling.
• Manage office supplies and inventory.
• Handle general admin tasks like mail, filing and data entry.
• Prepare HR-related reports and maintain records.
• Respond to employee queries regarding policies and procedures.
• Coordinate office events, meetings and facilities.
• Support payroll and benefits administration under HR guidance.

Education

College diploma

Office administration or human resources qualification

Tools

MS Office

HRIS

Job description

About the role

The Company is seeking a dedicated HR and Admin Staff member to join our team at Lipa City Batangas. This is a full-time position that plays a vital role in supporting our human resources and administrative operations. As HR and Admin Staff, you will be instrumental in ensuring smooth day-to-day office functions whilst providing essential support to our HR department. This role is critical to maintaining organizational efficiency and fostering a positive workplace environment.

Key responsibilities

• Processing and maintaining employee records, documentation and personnel files in accordance with company policies and legal requirements
• Providing administrative support to the HR department, including scheduling meetings, managing correspondence and organizing documentation
• Assisting with recruitment activities, including job postings, candidate screening and interview coordination
• Supporting the onboarding process for new employees, including orientation scheduling and documentation preparation
• Managing office supplies inventory and placing orders as needed to maintain adequate stock levels
• Handling general office administration tasks, including mail distribution, filing and data entry
• Preparing HR-related reports and maintaining accurate records and databases
• Responding to employee queries and providing administrative support regarding policies and procedures
• Coordinating office events, meetings and facilities as required
• Supporting payroll and benefits administration tasks under HR department guidance

What we're looking for

• College diploma; additional qualifications in office administration or human resources are advantageous
• Proven experience in an administrative or HR support role, preferably within a logistics or transportation industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRIS (Human Resources Information Systems) or similar HR software
• Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills in English and local languages
• Attention to detail and accuracy in data entry and record keeping
• Professional demeanor and confidentiality when handling sensitive employee information
• Ability to work collaboratively with HR staff and other departments
• Customer service orientation and willingness to assist colleagues professionally
• Familiarity with employment laws and HR best practices would be beneficial

Area of Assignment: Lipa, Batangas