HR and Admin Assistant

Ideal Home Design International Inc.; Quezon City; On-site; PHP 279,000 - 334,800; Full time

Job summary

A leading design firm in Quezon City is seeking an HR cum Admin Assistant to support the HR department with recruitment, managing employee records, and various administrative duties. The ideal candidate should have at least 1 year of experience in HR support, exceptional organizational skills, and proficiency in Microsoft Office. This role involves maintaining compliance with local employment regulations and assisting employees with various HR-related matters.

Qualifications

• Minimum 1 year of relevant experience in HR and admin support.
• Able to handle confidential information with integrity.
• Independent, responsible, and a team player.

Responsibilities

• Assist in the recruitment process and manage employee records.
• Support onboarding and offboarding processes.
• Ensure compliance with HR policies and local employment regulations.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Education

Diploma or Degree in Business Administration, Human Resource Management or related field

Tools

Microsoft Office (Word, Excel, Outlook, Google Sheets)

Job description

The HR cum Admin Assistant acts as a crucial link between the HR department and the broader organization, ensuring smooth daily operations and supporting both HR and administrative functions.

Administrative Duties:

• Answering phones, managing correspondence, etc.
• Support the organization of company events and employee engagement activities.
• Perform general clerical duties such as data entry, filing, photocopying, and scanning.
• Handles permits like Business Permit, Mayor’s Permit, etc.
• Handles the monitoring of Company assets.
• Processing employee requests and providing them with relevant information.
• Addressing workplace issues and concerns to ensure a harmonious environment.
• Ensuring the company's full compliance with DOLE (Department of Labor and Employment) rules and regulations.
• Submitting necessary reports to the DOLE portal.
• Performing other tasks as assigned by management.

Human Resources Support:

• Assist in the recruitment process, including job postings, interview scheduling, and candidate follow-up.
• Maintain and update employee records. (201 files and Master list)
• Support onboarding and offboarding processes.
• Handle leave and attendance records.
• Assist in monthly payroll processing and preparation of HR-related reports.
• Ensure compliance with HR policies and local employment regulations.
• Providing support to employees on HR-related matters and escalating issues as needed.

Qualifications:

• Diploma or Degree in Business Administration, Human Resource Management, or a related field.
• Minimum 1 year of relevant experience in HR and admin support.
• Proficient in Microsoft Office. (Word, Excel, Outlook, Google Sheets)
• Strong organizational skills and attention to detail.
• Able to handle confidential information with integrity.
• Good interpersonal and communication skills.
• Independent, responsible, and a team player.