HR and Admin Staff

Bono De Luxe Philippines Inc.; Balagtas; On-site; PHP 223,000 - 391,000; Full time

Job summary

Bono De Luxe Philippines Inc. is seeking an HR and Admin Assistant in Balagtas, Bulacan. The role covers recruitment support, records management, payroll aids, benefits coordination, and permits processing.

You will coordinate with management and external offices to ensure compliance and smooth operations. The ideal candidate has a Bachelor’s degree in HR or related field, strong organizational skills, and proficiency with MS Office.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• Experience in HR and administrative functions preferred.
• Knowledge of Philippine labor laws and government requirements is advantageous.

Responsibilities

• Assist in recruitment, screening, interview scheduling, and onboarding.
• Maintain and update employee records, 201 files, and HR documents.
• Prepare employment contracts, memos, and personnel forms.
• Monitor attendance, leaves, and other HR records.
• Assist in payroll preparation and attendance data.
• Coordinate employee benefits and government contributions.
• Support orientation, training, and company activities.
• Address routine employee concerns and coordinate with management.
• Ensure confidentiality of employee information.
• Handle administrative duties: supplies, vendor coordination, and filing.
• Monitor facilities and organize meetings and company events.

Skills

HR administration

Recruitment support

Payroll assistance

Document management

Microsoft Word & Excel

Education

Bachelor's degree in HR/Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities

Human Resources

• Assist in recruitment, screening, interview scheduling, and onboarding of employees.

• Maintain and update employee 201 files, personnel records, and other HR documents.

• Prepare employment contracts, HR forms, memos, and other personnel documents.

• Monitor employee attendance, leave applications, and other HR-related records.

• Assist in payroll preparation and provide necessary attendance and employee information.

• Coordinate employee benefits, government contributions, and other statutory requirements.

• Assist in employee orientation, training, and company activities.

• Address routine employee concerns and coordinate HR matters with management when necessary.

• Ensure confidentiality and proper handling of employee information.

Administrative Duties

• Manage office supplies, equipment, and administrative inventories.

• Coordinate with suppliers, service providers, contractors, and government offices.

• Prepare correspondence, reports, documents, and other administrative requirements.

• Maintain organized physical and digital filing systems.

• Assist in scheduling meetings, company activities, and other administrative arrangements.

• Monitor office facilities, maintenance, and general workplace requirements.

• Perform other administrative tasks as assigned by management.

Company Permits & Licenses Processing

• Process the application, renewal, amendment, and updating of company permits, licenses, registrations, and certificates.

• Coordinate with relevant government agencies and local government offices regarding permit and licensing requirements.

• Monitor expiration dates of business permits, licenses, certificates, and other company registrations.

• Prepare and compile required documents for permit and license applications and renewals.

• Coordinate payment of applicable government fees and charges and ensure timely submission of requirements.

• Maintain an updated file and monitoring system for all company permits and licenses.

• Follow up with government offices regarding the status of applications and ensure documents are released and properly filed.

• Assist in securing permits and clearances required for company operations, including local business permits and other regulatory requirements applicable to the company.

• Ensure management is informed of upcoming renewals, additional requirements, and regulatory deadlines.

• Coordinate with external consultants, liaison officers, or authorized representatives when necessary.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field.

• With relevant experience in HR and administrative functions is preferred.

• Experience in processing business permits, licenses, and government documentation is an advantage.

• Knowledge of Philippine labor and government regulatory requirements is an advantage.

• Good organizational, communication, and interpersonal skills.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Able to handle confidential information with professionalism and discretion.

• Detail-oriented, organized, proactive, and able to manage multiple tasks.

• Willing to coordinate with government offices and other external parties as required.