HR and Admin Executive

IPC E&C Philippines Corp.; Makati; Hybrid; PHP 450,000 - 750,000; Full time

Job summary

IPC E&C Philippines Corp. is seeking an experienced HR and Payroll Specialist to manage payroll, benefits, and employee records in Metro Manila. You will ensure timely statutory contributions and assist recruitment and onboarding.

You’ll also handle labor compliance and government liaison tasks, maintain accurate documentation, and support administrative duties. A Bachelor's degree and 5–10 years’ related experience are required with strong attention to detail.

Qualifications

• Bachelor’s degree in HRM, Business Administration, or related field.
• 5–10 years in HR and administrative roles.
• Solid knowledge of Philippine labor laws and payroll compliance.
• Experience with government contributions (SSS, PHIC, HDMF, WTax).
• Strong organizational, communication and coordination skills.
• Proficiency in Microsoft Office applications.
• Hybrid work schedule: onsite weekdays, Saturday WFH.

Responsibilities

• Administer payroll processing including attendance tracking and payslips.
• Manage benefits administration and recordkeeping of salary and bonuses.
• Prepare statutory contributions filings and monthly WTax reports.
• Maintain employee records and employment contracts.
• Handle recruitment, interviews, job offers, and onboarding documents.
• Coordinate work permits/visas and assist in offboarding and settlements.

Skills

Payroll processing

Attendance tracking

Benefits administration

Government contributions

Payroll tax compliance

Employee records management

Recruitment & onboarding

Labor compliance

Administrative duties

Microsoft Office

Education

Bachelor’s degree in HRM/Business Administration or related field

Tools

Microsoft Office

Job description

1. Compensation & Benefits

• Administer payroll processing, including attendance tracking, payroll calculations, preparation of bank transfer lists, and issuance of payslips.
• Manage employee benefits administration and ensure accurate recordkeeping of salary, bonuses, and statutory contributions.

2. Payroll Tax & Government Contributions

• Prepare and process statutory contributions including Withholding Tax (WTax), Social Security System (SSS), PhilHealth (PHIC), and Pag-IBIG Fund (HDMF).
• Ensure timely filing and payment of monthly statutory contributions.
• Prepare monthly withholding tax reports and assist in the annual WTax reconciliation and filing.

3. HR Administration & Employee Records

• Maintain and update employee records, personnel files, and employment contracts in both hard and soft copies.
• Handle employee offboarding processes, including clearance, final settlement coordination, and documentation.

4. Recruitment & Onboarding

• Manage recruitment processes, including job posting, screening applications, coordinating interviews, and issuing job offer letters.
• Facilitate onboarding procedures for new employees, including collection of employment documents, preparation of employment contracts, bank account arrangements, and company email setup.

5. Labor Compliance & Government Liaison

• Prepare and submit required reports related to labor, payroll, tax, and insurance to relevant government authorities in the Philippines. Coordinate with government agencies on labor and compliance matters when necessary.
• Monitor and stay updated on Philippine labor laws, social security regulations, and tax regulations to ensure compliance.

6. Administrative

• Perform procedures related to work permits, visas, and other legal documentation required for employees working in the Philippines.
• Perform procurement and logistics for company events and activities when required.
• Perform other administrative duties as assigned.

Qualifications

• Bachelor’s degree with major in HRM, Business Administration or related field

• At least 5-10 years of experience in HR and administrative roles

• Strong knowledge of Philippine labor laws, payroll administration, and statutory contributions (SSS, PHIC, HDMF, WTax).

• Experience handling government compliance and employee records management.

• Hardworking and good organizational skills and attention to detail.

• Strong communication and coordination skills.

• Proficiency in Microsoft Office applications.

• Working hours:

  - Monday to Friday: 9am – 6pm onsite/office based

  - Saturday: 9am-6pm Work From Home.

  Contact: Ms. Trang – ••••@ipcenc.com.vn