HR and Admin Specialist

Scent and Beauté ????; Philippines; On-site; PHP 320,000 - 520,000; Full time

Job summary

Scent and Beauté is hiring an HR Operations professional in the Philippines to oversee payroll processing, timekeeping, and leave tracking with meticulous accuracy. You will manage government contributions (SSS, Pag-IBIG, PhilHealth) and benefits programs, while answering employee inquiries on payroll and compliance.

The role requires handling agency portals, assisting onboarding, and maintaining complete employee records, ensuring regulatory alignment and smooth HR operations.

Qualifications

• Bachelor’s degree in HRM, Business Admin, Psychology or related field.
• 2+ years of hands-on HR operations experience, focusing on compensation & benefits and government compliance.

Responsibilities

• Process payroll and timekeeping data accurately.
• Manage government-mandated benefits computation, deductions, and remittances (SSS, Pag-IBIG, PhilHealth).
• Oversee company benefit programs (e.g., HMO enrollment/deletions, leave tracking).
• Resolve employee inquiries regarding payroll, benefits, and government contribution discrepancies.
• Act as liaison with SSS, Pag-IBIG, PhilHealth, and BIR.
• Process registrations, loans, and benefit claims across agency portals.
• Lead annual Business Permit Renewal with LGUs and offices.
• Maintain 201 employee files and organizational databases.

Skills

Payroll processing

Benefits management

Government compliance

MS Excel

Google Sheets

Communication

Education

Bachelor’s degree in HRM, Business Admin, Psychology or related field

Tools

SSS/Gov portals

PhilHealth Portal

Job description

• Process regular payroll, compute timekeeping data, overtime, night differential, and leave credits accurately.
• Manage government-mandated benefits computation, deductions, and timely remittances (SSS, Pag-IBIG, PhilHealth).
• Oversee company benefit programs (e.g., HMO enrollment/deletions, leave tracking).
• Resolve employee inquiries regarding payroll, benefits, and government contribution discrepancies.
• Act as the official company representative for SSS, Pag-IBIG, PhilHealth, and BIR.
• Process employee registrations, loans, benefit claims (maternity, sickness, calamity, etc.), and record updates across all agency portals (e-Gov, My.SSS, Virtual Pag-IBIG, PhilHealth EPRS).
• Lead the annual Business Permit Renewal process, coordinating with local government units (LGU) and relevant offices to ensure full compliance and on-time documentation.
• Prepare alphalist and distribute 2316.
• Administration & HR Operations
• Draft and issue Bank Endorsement Letters for new hires to facilitate payroll account opening.
• Assist in overall new hire onboarding and document collection.
• Maintain complete and updated 201 employee files and organizational databases.
• Procurement & Facility Support
• Prepare purchase requests/orders.
• Monitor office supplies, and administrative assets to ensure seamless day-to-day office operations.

Key Responsibilities

• Compensation & Benefits Management
• Process regular payroll, compute timekeeping data, overtime, night differential, and leave credits accurately.
• Manage government-mandated benefits computation, deductions, and timely remittances (SSS, Pag-IBIG, PhilHealth).
• Oversee company benefit programs (e.g., HMO enrollment/deletions, leave tracking).
• Resolve employee inquiries regarding payroll, benefits, and government contribution discrepancies.
• Government Liaison & Regulatory Compliance
• Act as the official company representative for SSS, Pag-IBIG, PhilHealth, and BIR.
• Process employee registrations, loans, benefit claims (maternity, sickness, calamity, etc.), and record updates across all agency portals (e-Gov, My.SSS, Virtual Pag-IBIG, PhilHealth EPRS).
• Lead the annual Business Permit Renewal process, coordinating with local government units (LGU) and relevant offices to ensure full compliance and on-time documentation.
• Prepare alphalist and distribute 2316.
• Administration & HR Operations
• Draft and issue Bank Endorsement Letters for new hires to facilitate payroll account opening.
• Assist in overall new hire onboarding and document collection.
• Maintain complete and updated 201 employee files and organizational databases.
• Procurement & Facility Support
• Prepare purchase requests/orders.
• Monitor office supplies, and administrative assets to ensure seamless day-to-day office operations.

Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, Psychology, or any related field.
• 2 years+ of proven hands-on experience in HR operations, specifically handling Compensation & Benefits and Government Compliance.
• Proficiency with online government portals (SSS, Pag-IBIG, PhilHealth EPRS, BIR).
• Strong working knowledge of Philippine labor laws, tax regulations, and municipal business licensing procedures.
• Intermediate to advanced MS Excel/Google Sheets skills for payroll and data tracking.