HR and Admin Assistant

PREMIER WINE AND SPIRITS INC.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Premier Wine and Spirits Inc. is seeking an Administrative Assistant to provide general administrative and clerical support for smooth daily operations. You will handle documentation, maintain records, and assist departments with administrative needs.

Responsibilities include coordinating meetings, preparing agendas/minutes, and ensuring confidentiality. The role requires organization, communication, and teamwork within a fast-paced office environment.

Qualifications

• Graduate of any four-year course, preferably Business Administration.
• 1–2 years of administrative or clerical experience is an advantage.
• Proficient in Microsoft Word, Excel, and Outlook.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication.
• Keen attention to detail and accuracy.
• Ability to work independently and with multiple departments.
• Trustworthy and able to handle confidential information.

Responsibilities

• Provide day-to-day administrative and clerical support.
• Prepare, organize, and maintain documents and records.
• Handle filing, encoding, photocopying, scanning, printing.
• Coordinate meetings and office activities.
• Assist in preparing agendas and minutes.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

Four-year degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

The Administrative Assistant provides general administrative and clerical support to ensure the smooth and efficient daily operations of the company. This role is responsible for handling documentation, maintaining records, coordinating office activities, and assisting different departments with administrative requirements.

Duties and Responsibilities

A. General Administrative Support

• Provide day-to-day administrative and clerical support to the department and other assigned personnel.

• Prepare, organize, and maintain documents, reports, letters, and other office records.

• Handle filing, encoding, photocopying, scanning, and printing of documents.

• Monitor office supplies and coordinate requests for replenishment.

• Ensure proper organization and safekeeping of company documents and records.

B. Coordination and Communication

• Receive, screen, and direct incoming calls, emails, and other inquiries to the appropriate personnel.

• Coordinate meetings, appointments, and office activities.

• Assist in preparing meeting agendas, minutes, and other necessary documents.

• Coordinate with internal departments, suppliers, and external contacts regarding administrative matters.

• Disseminate important announcements and communications when necessary.

C. Documentation and Records Management

• Encode, update, and maintain accurate records and databases.

• Assist in preparing administrative reports and monitoring documents.

• Ensure that documents are properly filed, updated, and readily accessible.

• Handle confidential company information with professionalism and discretion.

D. Office Operations

• Assist in monitoring office equipment, supplies, and maintenance requirements.

• Coordinate office-related concerns with building administration, suppliers, and service providers.

• Support company activities, events, and other administrative arrangements.

• Perform other administrative tasks and duties as assigned by the immediate supervisor.

Qualifications

• Graduate of any four-year course, preferably Business Administration or a related field.

• With at least 1-2 years of experience in administrative or clerical work is an advantage.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Good organizational, time management, and multitasking skills.

• Strong written and verbal communication skills.

• Keen attention to detail and accuracy in handling documents.

• Ability to work independently and collaboratively with different departments.

• Trustworthy and able to handle confidential information.