HR & Admin Supervisor/Manager

Private Advertiser; Manila; Presencial; PHP 357.000 - 580.000; Jornada completa

Descripción de la vacante

Private Advertiser in Metro Manila is seeking an experienced Human Resources and Operations Coordinator to support recruitment, onboarding and HR records, ensuring smooth processes across office operations.

You will collaborate with hiring managers and vendors, manage HRIS data, payroll summaries, and documentation, while upholding privacy and compliance.

Formación

• Bachelor’s degree in HR, Business Administration, Commerce or related field.
• At least five years in HR coordination, office operations or generalist roles.
• Experience supporting recruitment, onboarding, payroll administration, purchasing and vendor coordination.
• Strong document control, numerical accuracy and ability to prepare reports.
• Excellent organization and attention to detail in a cross-cultural environment.
• Discretion and a service-focused approach with strong communication.

Responsabilidades

• Coordinate job advertisements, interview scheduling and candidate communications.
• Prepare offer and onboarding documentation for review and approval.
• Coordinate induction, HRIS setup, IT access and office access for new starters.
• Maintain employee records, contracts and HRIS data in line with privacy rules.
• Explain HR processes to new starters and track training and probation milestones.
• Support offboarding, statutory reporting and routine headcount/payroll summaries.
• Coordinate travel, visa support and vendor coordination as needed.
• Manage daily office administration, facilities requests and service providers.

Conocimientos

Recruitment coordination

HR Administration

Onboarding and offboarding

HRIS coordination

Vendor coordination

Document control

Educación

Bachelor’s degree in HR / Business Administration

Herramientas

HRIS system

Payroll software

Vendor management tools

Descripción del empleo

We are seeking an experienced Human Resources and Operations Coordinator to support recruitment, employee lifecycle administration, office operations and compliance activities. This role will help ensure smooth onboarding and offboarding, accurate HR records, effective coordination with hiring managers and service providers, and reliable day-to-day workplace support.

Key responsibilities

Coordinate job advertisements, interview scheduling, candidate communications, reference checks, work-rights checks and recruitment records.

Prepare offer and onboarding documentation for review and approval.

Coordinate induction, HRIS setup, IT access, equipment, office access, policy acknowledgments and introductions for new starters.

Maintain position descriptions, recruitment trackers, employee records, personnel files, employment contracts and HRIS records in accordance with applicable privacy and retention requirements.

Explain routine HR processes to new starters, track mandatory training and documentation, and follow up with managers on probation review milestones.

Conduct the offboarding process in accordance with HR procedures.

Support statutory reporting and prepare routine headcount and payroll summaries for review.

Compile remuneration data and support salary review administration as directed.

Coordinate training bookings, induction sessions, attendance records and learning materials.

Support performance review cycles by tracking timelines, documentation and completion.

Coordinate daily office administration, facilities requests, office supplies, access arrangements, visitor support and service providers.

Arrange maintenance and repairs for office equipment and appliances, including reporting faults, coordinating technicians and following up until issues are resolved.

Coordinate cleaning services and conduct routine checks to maintain a clean, tidy, safe and presentable office environment.

Maintain registers for office assets, fleet, supplier contracts and operational expenditure.

Coordinate travel and relocation administration when required.

Support the coordination and administration of visa applications for employees and business visitors.

Coordinate employee business travel in accordance with the company’s Travel Policy, including bookings, approvals and travel records.

Manage company parking spaces, including space allocation, vehicle registration, access arrangements and parking records.

What we’re looking for

Bachelor’s degree in Human Resources, Business Administration, Commerce or a related field, or equivalent relevant experience.

At least five years of experience in HR coordination, office operations, procurement administration or a similar generalist role.

Experience supporting recruitment, onboarding, payroll administration, purchasing and vendor coordination.

Strong document control skills, numerical accuracy and the ability to prepare clear quotation comparisons and purchasing reports.

Excellent organisation and attention to detail, with the ability to manage multiple priorities in a cross-cultural environment.

Discretion, a service-focused approach and strong communication and coordination skills.