Compliance and Operations Admin

Nicoll Curtin; Makati; On-site; PHP 335,000 - 558,000; Full time

Job summary

Nicoll Curtin in Metro Manila is seeking an HR Administrator to manage onboarding for employees and contractors, maintain records, support payroll processes, and ensure smooth office operations in a fast-paced environment.

The role requires a Bachelor’s degree in HR or a related field, strong organizational skills, confidentiality, and MS Office proficiency; experience with HRIS/ATS, DocuSign, and payroll portals is advantageous, plus effective vendor coordination.

Qualifications

• Bachelor’s degree in HR, Business Administration, Management, Finance, or related discipline.
• Experience in HR administration, compliance, payroll, or office operations is an advantage.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Strong attention to detail and ability to handle confidential information.
• Good communication and coordination when working with employees, vendors, and service providers.
• Able to identify issues and raise them to the appropriate team.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams. Experience using HRIS, ATS, DocuSign, payroll portals, or client timekeeping systems would be advantageous.
• Quick to learn new systems and manage tasks independently.
• Professional, proactive, dependable, and service-oriented.
• Able to work in a fast-paced environment and suggest ways to improve work processes.

Responsibilities

• Manage daily office operations and provide administrative support.
• Coordinate office bills, invoices, equipment, and supplies.
• Work with IT and external vendors to support office needs.
• Maintain good relationships with service providers, including payroll companies, auditors, and travel agencies.
• Monitor office supplies and arrange restocking when needed.
• Organise office events, celebrations, and team activities.
• Handle onboarding for employees and contractors, including documents, equipment, system access, and insurance.
• Manage employee resignations and terminations, including leave balances, tax clearance, and final pay.
• Maintain employee records and documentation.
• Assist with payroll, timesheets, and expense claims.
• Handle contractor enquiries on insurance, leave, employment passes, salary, and expenses.
• Perform other duties as assigned.

Skills

HR administration

Payroll

Office operations

Vendor coordination

Confidentiality handling

MS Office

HRIS

ATS

DocuSign

Payroll portals

Timekeeping systems

Education

Bachelor’s degree in HR or related field

Tools

HRIS

ATS

DocuSign

Payroll portals

Timekeeping systems

Job description

• Manage daily office operations and provide administrative support.
• Coordinate office bills, invoices, equipment, and supplies.
• Work with IT and external vendors to support office needs.
• Maintain good relationships with service providers, including payroll companies, auditors, and travel agencies.
• Monitor office supplies and arrange restocking when needed.
• Organise office events, celebrations, and team activities.

HR Compliance

• Handle onboarding for employees and contractors, including documents, equipment, system access, and insurance.
• Manage employee resignations and terminations, including leave balances, tax clearance, and final pay.
• Maintain employee records and documentation.
• Assist with payroll, timesheets, and expense claims.
• Handle contractor enquiries on insurance, leave, employment passes, salary, and expenses.
• Perform other duties as assigned.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Management, Finance, or a related discipline.
• Experience in HR administration, compliance, payroll, or office operations is an advantage.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Strong attention to detail and ability to handle confidential information.
• Good communication and coordination skills when working with employees, vendors, and service providers.
• Able to identify issues and raise them to the appropriate team.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams. Experience using HRIS, ATS, DocuSign, payroll portals, or client timekeeping systems would be advantageous.
• Quick to learn new systems and manage tasks independently.
• Professional, proactive, dependable, and service-oriented.
• Able to work in a fast-paced environment and suggest ways to improve work processes.