HR Admin

RVL Auto Logistics; Lawa; On-site; PHP 180,000 - 280,000; Full time

Job summary

RVL Auto Logistics is seeking an organised HR and Admin professional to oversee daily administrative operations and support the Human Resources and Administration Department. The role focuses on office administration, records management, document preparation, coordination, and ensuring smooth day-to-day activities.

Responsibilities include maintaining HR records, assisting in recruitment and onboarding, managing documents, coordinating with vendors, and ensuring compliance with internal

Qualifications

• Bachelor’s degree in Business Administration, HR, or related field.
• Fresh Graduate or 1 year of office/HR admin experience preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and records management skills.
• Clear written and oral communication skills.
• Detail-oriented with high accuracy and discretion.
• Ability to prioritize tasks and work independently.

Responsibilities

• Manage day-to-day office administrative activities to ensure smooth business operations.
• Maintain, organize, and update company files, records, documents, and databases.
• Prepare, process, and monitor correspondence, memoranda, reports, forms, and other admin docs.
• Monitor office supplies, inventory, and equipment, including replenishment and maintenance.
• Coordinate with suppliers, service providers, building admin, and external parties as needed.
• Assist in monitoring administrative expenses, purchase requests, reimbursements, and other operational requirements.
• Ensure proper filing, safekeeping, and accessibility of company documents and records.
• Support the implementation and monitoring of administrative policies and internal controls.
• Provide HR support for recruitment, onboarding, orientation, and offboarding.

Skills

Strong organizational skills

Documentation and records management

Good written and verbal communication

Attention to detail and accuracy

Discretion with confidential info

Education

Bachelor’s degree in Business Administration or HR

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a detail-oriented and organized HR and Admin to oversee daily administrative operations and provide essential support to the Human Resources and Administration Department. The role will primarily focus on office administration, records management, document preparation, coordination, and ensuring the smooth and efficient day-to-day operations of the company.

Key Responsibilities

Administrative and Office Management

• Manage day-to-day office administrative activities to ensure smooth business operations.

• Maintain, organize, and update company files, records, documents, and databases.

• Prepare, process, and monitor correspondence, memoranda, reports, forms, and other administrative documents.

• Monitor office supplies, inventory, and equipment, including requests for replenishment and maintenance.

• Coordinate with suppliers, service providers, building administration, and other external parties as needed.

• Assist in monitoring administrative expenses, purchase requests, reimbursements, and other operational requirements.

• Ensure proper filing, safekeeping, and accessibility of company documents and records.

• Support the implementation and monitoring of administrative policies, procedures, and internal controls.

Human Resources Support

• Maintain and update employee 201 files, personnel records, and HR databases.

• Assist in preparing employment documents, personnel forms, contracts, and other HR-related paperwork.

• Monitor employee attendance, leave records, and other personnel documentation.

• Provide administrative support for recruitment, onboarding, employee orientation, and offboarding.

• Assist in preparing HR reports and maintaining accurate employee information.

• Support the coordination of employee activities, meetings, training sessions, and company events.

• Handle employee inquiries related to administrative processes and basic HR concerns.

Qualifications

• Bachelor’s degree in Business Administration, Human Resource Management, or a related field.

• Fresh Graduate or at least 1 year of experience in office administration, HR administration, or a similar role is preferred.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Strong organizational, documentation, and records management skills.

• Good written and verbal communication skills.

• High attention to detail and accuracy.

• Ability to prioritize tasks, meet deadlines, and work independently.

• Trustworthy and able to handle confidential information with discretion.

Preferred Skills

• Experience in office operations and administrative coordination.

• Familiarity with employee records management and basic HR processes.

• Good coordination and follow-up skills.

• Ability to prepare reports, track requests, and maintain organized filing systems.

• A proactive and service-oriented approach to work.