HR Operations Specialist

Nexus Recruitment Group; Taguig; On-site; PHP 279,000 - 446,000; Full time

Job summary

Nexus Recruitment Group is seeking an HR Operations Administrator in Metro Manila for a 6-month contract, to support the day-to-day HR functions. The role covers onboarding, offboarding, work changes, recruitment coordination, and Graduate Program processes, with data maintenance and reporting responsibilities.

The ideal candidate has at least 2 years in HR administration, strong organizational skills, and a discreet, detail-oriented approach to handling sensitive information in a fast-paced

Qualifications

• At least 2 years of HR administration experience in professional services or similar environment.
• Strong onboarding/offboarding knowledge and HR documentation handling.
• Experience coordinating employee lifecycle changes and policy application.
• Exposure to recruitment coordination is a plus.
• Excellent attention to detail and the ability to manage multiple tasks.

Responsibilities

• Provide administrative support for onboarding, offboarding, and internal movements.
• Assist with work arrangement changes such as parental leave and transfers.
• Support recruitment coordination tasks including interview scheduling and tracking.
• Help deliver Graduate Program processes and related documentation.
• Maintain records in HR systems and trackers for reporting.
• Process HR invoices and expenses per internal finance procedures.
• Support performance management cycles and related communications.
• Provide logistics support for HR initiatives, events, and talent projects.
• Collaborate across HR and business to deliver consistent service.

Skills

Onboarding

Offboarding

HR documentation

Employee lifecycle

Discretion

Process management

Organizational skills

Communication

Tools

Microsoft Office

HRIS tools

Job description

We are seeking a proactive and detail-oriented HR Operations Administrator to support the day-to-day operations of the HR function. This 6-month contract role offers the opportunity to contribute to a wide range of HR administrative activities including onboarding and offboarding, work arrangement changes, performance management support, and coordination of various talent-related processes and programs.

The ideal candidate has experience supporting HR functions in a fast-paced, professional services environment and is confident in managing multiple processes with accuracy and discretion.

Key Responsibilities:

• Provide administrative support for the full employee life cycle including onboarding, offboarding, and internal movements.
• Support work arrangement changes such as parental leave, leave of absence, and assignment transfers.
• Assist with the delivery of recruitment coordination tasks including interview scheduling, documentation, and candidate tracking.
• Help facilitate the Graduate Program processes and related documentation.
• Maintain accurate records in HR systems and trackers to support talent operations and reporting.
• Process HR-related invoices and expenses, ensuring compliance with internal finance procedures.
• Assist with the coordination of performance management cycles and related communications.
• Provide logistical and documentation support for internal HR initiatives, events, and ongoing talent management projects.
• Collaborate with colleagues across HR and business functions to deliver consistent and efficient service.

Qualifications:

• At least 2 years of experience in HR administration, ideally within a professional services, shared services, or corporate environment.
• Strong working knowledge of onboarding/offboarding processes, HR documentation, and policy application.
• Familiarity with managing work arrangement changes and employee lifecycle coordination.
• Experience supporting recruitment processes is a plus.
• Excellent attention to detail and ability to manage multiple administrative tasks simultaneously.
• Strong process management and organizational skills.
• High level of discretion and professionalism in handling sensitive employee information.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS tools is advantageous.
• Effective communication skills and a collaborative approach to team support.