HR & Admin Officer Role

IDA Group Corp; Muntinlupa; On-site; PHP 280,000 - 460,000; Full time

Job summary

IDA Group Corp is seeking an HR & Admin Officer in the Philippines to handle day-to-day HR and administrative needs. Responsibilities include recruitment support, maintaining employee records, attendance tracking, onboarding/offboarding, and ensuring labor-policy compliance.

You will assist with end-to-end recruitment, screening, interview scheduling, and coordinating with candidates, while managing filing and vendor coordination to keep the office operations smooth.

Qualifications

• Experience in HR or admin support (BPO, corporate, or SME).
• Recruitment coordination or candidate screening experience.
• Experience with employee records/documentation management.
• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Assist with end-to-end recruitment: posting ads, screening resumes, scheduling interviews.
• Screen applicants and shortlist qualified candidates.
• Prepare and manage interview schedules with hiring managers.
• Maintain employee records and confidentiality.
• Track attendance, leaves, and time-off requests.
• Support onboarding and offboarding processes.
• Ensure compliance with local labor laws and company policies.
• Manage office supplies, vendor coordination.
• Organize and maintain filing systems.

Skills

Communication

Attention to detail

Organizational skills

Time management

Independent work

Multitasking

Discretion with confidential info

Education

Bachelor's degree in HR / Psychology / Business Admin

Tools

MS Office / Google Workspace

Job description

About the role

An HR & Admin Officer handles the day-to-day human resources and administrative needs of the company. On the HR side, this covers recruitment support (screening applicants, scheduling interviews), maintaining employee records, tracking attendance and leave, and assisting with onboarding, offboarding, and compliance with labor policies. On the admin side, this covers office supply and vendor coordination, filing and documentation, correspondence, and scheduling. The role is a key support function that keeps both people processes and daily office operations running smoothly.

Key responsibilities

• Assist with end-to-end recruitment: posting job ads, screening resumes, scheduling interviews, and coordinating with candidates

• Screen applicants: review resumes/CVs against job requirements, conduct initial phone/video screening, and shortlist qualified candidates

• Prepare and manage interview schedules: coordinate interview slots with hiring managers and candidates, send invites/reminders, and handle rescheduling as needed

• Maintain and update employee 201 files/records, ensuring accuracy and confidentiality

• Track attendance, leave balances, and time-off requests

• Assist with onboarding new hires (documentation, orientation, equipment setup)

• Support offboarding processes (clearance, exit documentation)

• Help ensure compliance with local labor laws and company policies

• Manage office supplies, equipment, and vendor coordination

• Organise and maintain physical and digital filing systems

About you

• Proficiency in MS Office/Google Workspace (Word, Excel/Sheets, Outlook/Gmail)

• Strong written and verbal communication

• High attention to detail and discretion with confidential information

• Good organisational and time-management skills

• Ability to multitask and work independently

• Prior HR or admin support role (BPO, corporate, or SME environment)

• Recruitment coordination or candidate screening experience

• Experience with employee records/documentation management

• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field (or equivalent experience)