Administrative Specialist/Assistant

Gesalem Furnishing Solutions Inc.; Makati; On-site; PHP 180,000 - 240,000; Full time

Job summary

Gesalem Furnishing Solutions Inc. invites applications for an HR Assistant to provide essential administrative support to the Human Resources team in the Philippines.

The role covers recruitment, onboarding, records management, payroll coordination, and employee relations to ensure smooth HR operations. Responsibilities include posting vacancies, screening resumes, scheduling interviews, maintaining personnel files, and assisting in payroll coordination.

Qualifications

• Bachelor's degree in HRM, Psychology, BA or related field.
• Fresh graduates are welcome to apply.
• HR or administrative experience is a plus.
• Proficient with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Assist in posting job vacancies and screening resumes.
• Coordinate interviews and onboarding documents for new hires.
• Maintain employee records and HR databases; manage documents.
• Support attendance, leave, and payroll-related inquiries with payroll team.
• Assist in employee relations and enforcing company policies.
• Prepare HR reports and coordinate with government agencies as needed.

Skills

Communication skills

Interpersonal skills

Organized / detail-oriented

Multitasking

Confidentiality

Education

Bachelor's Degree in Human Resource Management

Bachelor's Degree in Psychology

Bachelor's Degree in Business Administration

Tools

Microsoft Office Suite

Job description

The HR Assistant is responsible for providing administrative and clerical support to the Human Resources Department. The role includes assisting in recruitment, employee records management, payroll coordination, employee relations, onboarding, and other HR-related tasks to ensure smooth daily HR operations.

Responsibilities

Recruitment & Onboarding

• Assist in posting job vacancies on different platforms.
• Screen resumes and schedule interviews for applicants.
• Coordinate with department heads regarding manpower requirements.
• Prepare onboarding documents for newly hired employees.
• Conduct initial orientation and explain company policies and procedures.

Employee Records & Documentation

• Maintain and update employee 201 files and HR databases.
• Ensure all employee documents are complete and properly filed.
• Monitor probationary and regularization schedules.
• Prepare employment contracts, memorandums, certificates, and HR notices.

Timekeeping & Payroll Support

• Assist in monitoring attendance, leave applications, and overtime records.
• Coordinate with payroll regarding employee attendance and salary concerns.
• Monitor leave balances and attendance reports.

Employee Relations

• Address employee concerns and inquiries regarding HR policies.
• Assist in implementing company rules and regulations.
• Support employee engagement activities and company events.
• Help monitor employee performance evaluation schedules.

Administrative Support

• Prepare HR reports and documentation as needed.
• Coordinate with government agencies when necessary.
• Maintain confidentiality of employee information and company records.
• Perform other HR and administrative tasks assigned by management.

  Qualifications

  • Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or related field.
  • Fresh graduates are welcome to apply.
  • With experience in HR or administrative work is an advantage.
  • Knowledgeable in Microsoft Office applications (Word, Excel, PowerPoint).
  • Good communication and interpersonal skills.
  • Organized, detail-oriented, and able to handle confidential information.
  • Ability to multitask and work under pressure.