HR & Admin Manager (Mandarin-Filipino)

Funtomato Consultancy Inc.; Taguig; Hybrid; PHP 900,000 - 1,500,000; Full time

Job summary

Funtomato Consultancy Inc. is seeking an HR & Admin Manager in the Metro Manila area to oversee HR, admin operations, compliance, and facilities management across departments. The role requires Mandarin fluency (spoken and written) to coordinate with Mandarin-speaking stakeholders and employees.

Filipino Chinese candidates are welcome. The position covers recruitment, policy development, employee relations, compensation administration, onboarding, and workforce planning, with leadership

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field.
• 5–8 years in HR and Administration, with at least 3 years in a managerial role.
• Fluent in Mandarin (spoken and written); ability to communicate with Mandarin-speaking stakeholders is required.
• Strong knowledge of labor laws, compliance regulations, and procurement processes.

Responsibilities

• Oversee end-to-end HR and recruitment strategies.
• Develop and implement HR policies and procedures.
• Manage employee relations, performance management, and disciplinary processes.
• Oversee compensation and benefits administration.
• Ensure onboarding and offboarding processes are properly executed.
• Provide guidance to management on HR matters and workforce planning.
• Promote employee engagement and organizational culture initiatives.
• Oversee daily administrative operations and office management.
• Supervise administrative staff and support services.
• Manage office facilities, space planning, and improvements.
• Ensure operational readiness of office equipment and supplies.
• Lead building renovation and office improvement projects with contractors.

Skills

HR management

Leadership

Employee engagement

Policy development

Negotiation

Communication

Education

Bachelor’s degree in HR or related field

Job description

Job Summary

The HR & Admin Manager is responsible for overseeing the full spectrum of Human Resources, Administrative Operations, Compliance, and Facilities Management. This role ensures organizational efficiency, regulatory compliance, workforce effectiveness, and operational support across departments.

The position requires fluency in Mandarin (spoken and written) to effectively coordinate with Mandarin-speaking stakeholders, partners, and employees. Filipino Chinese (Fil-Chi) candidates are welcome.

Key Responsibilities

Human Resources Management

• Oversee end-to-end recruitment and talent acquisition strategies.




• Develop and implement HR policies and procedures.




• Manage employee relations, performance management, and disciplinary processes.




• Oversee compensation and benefits administration.




• Ensure proper onboarding and offboarding processes.




• Provide guidance to management on HR matters and workforce planning.




• Promote employee engagement and organizational culture initiatives.

Administrative & Office Management

• Oversee daily administrative operations and office management.




• Supervise administrative staff and support services.




• Manage office facilities, space planning, and workplace improvements.




• Ensure operational readiness of office equipment and supplies.




• Lead building renovation and office improvement projects in coordination with contractors and management.

Compliance & Regulatory Management

• Ensure compliance with local labor laws and government regulations.




• Maintain required business permits, licenses, and statutory filings.




• Coordinate with legal counsel, government agencies, and external auditors when necessary.




• Develop internal controls and compliance monitoring systems.




• Manage company policies to align with regulatory requirements.

Procurement & Supplier Management

• Oversee procurement processes and purchasing controls.




• Manage supplier accreditation and evaluation processes.




• Negotiate contracts and maintain vendor relationships.




• Ensure cost-efficiency and quality standards in procurement activities.




• Monitor supplier performance and compliance with contractual agreements.

Facilities & Building Management

• Supervise building maintenance and renovation projects.




• Coordinate with contractors, engineers, and suppliers.




• Ensure workplace safety standards are maintained.




• Oversee lease agreements and property-related documentation.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.




• Minimum of 5–8 years of experience in HR and Administration, with at least 3 years in a managerial role.




• Fluent in Mandarin (spoken and written); ability to communicate with Mandarin-speaking stakeholders is required.




• Strong knowledge of labor laws, compliance regulations, and procurement processes.




• Experience managing building renovations or office expansion projects is an advantage.




• Strong leadership and people management skills.




• Excellent negotiation and communication abilities.