HR and Admin Coordinator (Mandarin Speaker)

Funtomato Consultancy Inc.; Taguig; Hybrid; PHP 300,000 - 520,000; Full time

Job summary

Funtomato Consultancy Inc. is seeking an HR and Admin Coordinator to manage foreign employee onboarding, relocation, visa processing, and daily HR support. You will coordinate international procurement and handle admin tasks for a fast-growing firm.

The role requires a Bachelor's degree with 2–4 years in HR/administration or procurement, plus strong Mandarin, Filipino, and English communication. Proficiency in MS Office and HRIS is preferred.

Qualifications

• Bachelor's degree in HR, Business Administration, Supply Chain Management, or related field.
• 2–4 years of experience in HR, admin, or procurement.
• Experience supporting foreign employees and international HR coordination.
• Experience sourcing from Taobao/Alibaba/Chinese suppliers is a plus.
• Excellent communication in Mandarin, Filipino, and English.

Responsibilities

• Serve as main HR contact for foreign employees during onboarding and daily HR support.
• Coordinate relocation, visa/work permit processing, housing, transportation, and local orientation.
• Assist with HR policies, benefits, leave administration, and employee engagement.
• Source products and office supplies through international suppliers; manage procurement docs.
• Support office administration, procurement requests, inventory management, and facilities coordination.

Skills

Communication skills

Education

Bachelor's degree in HR/Business/SCM or related

Tools

Microsoft Office

HRIS systems

Job description

HR and Admin Coordinator

Job Responsibilities:

HR (Foreign Employee Support)

• Serve as the main HR contact foreign employees throughout onboarding, employee relations, and daily HR support.

• Coordinate relocation, visa/work permit processing, housing, transportation, and local orientation.

• Assist with HR policies, benefits, leave administration, and employee engagement activities.

• Maintain accurate HR records and support HR documentation and administrative tasks.

Administration & International Procurement

• Source products and office supplies through international suppliers (e.g., Alibaba, Taobao).

• Coordinate with overseas suppliers, freight forwarders, and logistics providers to ensure timely deliveries.

• Prepare purchase orders, quotations, and procurement documentation while maintaining vendor records.

• Support office administration, procurement requests, inventory management, and facilities coordination.

Job Qualifications:

• Bachelor's Degree in Human Resources, Business Administration, Supply Chain Management, or a related field.

• At least 2–4 years of experience in HR, employee relations, administration, or procurement.

• Experience supporting foreign employees, employee onboarding, or international HR coordination is highly preferred.

• Experience in international procurement, particularly sourcing through Taobao, Alibaba, or Chinese suppliers, is an advantage.

• Excellent Mandarin, Filipino, and English communication skills.

• Proficient in Microsoft Office applications and HRIS systems.