HR & Admin Associate

Sun and Earth Homes Corporation; Makati; On-site; PHP 360,000 - 540,000; Full time

Job summary

Sun and Earth Homes Corporation in Makati is seeking an HR & Administrative Services Associate to provide day-to-day HR and administrative support from the Makati Head Office, with site coordination as required.

The role reports to the HR & Admin Supervisor and helps deliver timely employee-lifecycle services, along with coordinating personnel, facilities, vehicles, supplies, vendors, and accurate operational records.

Qualifications

• Bachelor’s degree in HR, Psychology, BA, or related field.
• 2–3 years HR and administrative-services experience.
• Experience in recruitment, employee records, facilities, fleet, vendors, or staff coordination.
• Knowledge of recruitment/onboarding, documentation, performance and training administration, scheduling and dispatch.
• Knowledge of labor and workplace-safety requirements.
• Confidentiality, sound judgment, service orientation, prioritization, documentation discipline, responsiveness, cost awareness.

Responsibilities

• Process vacancies, pre-employment requirements, offers, orientation, probation monitoring, contracts, leave and attendance logs.
• Administer performance and probation schedules, coordinate training and engagement activities, respond to routine employee questions, document concerns, and process clearances and offboarding.
• Schedule and monitor drivers, dispatch staff, and site administrative personnel.
• Coordinate housekeeping, utilities, workspace readiness, access, repairs, and safety actions.
• Maintain trip, fuel, registration, insurance, maintenance, asset, handover, supply, and vendor-service records.
• Validate completed services and budgeted requirements through channels.
• Process benefit and employee documents, review admin requests for completeness, and coordinate meetings and activities.
• Submit expense, reimbursement, and service documents with Finance.
• Maintain recruitment headcount movement training engagement facilities fleet dispatch supply vendor incident separation trackers.
• Prepare accurate reports, flag backlogs or control failures, and carry out corrective actions.
• Escalate sensitive employee cases to the HR & Admin Supervisor.

Education

Bachelor’s degree in HR or related field

Tools

Microsoft Excel

Office suite

Job description

About the role

The HR & Administrative Services Associate provides day-to-day human resources and administrative support from the Makati Head Office, with project-site coordination as required. Reporting to the HR & Admin Supervisor, the role helps deliver timely employee-lifecycle services and coordinates support personnel, facilities, vehicles, supplies, vendors, and accurate operational records.

Key responsibilities

• Process approved rank-and-file vacancies, pre-employment requirements, offers, orientation, probation monitoring, contracts, employee movements, leave and attendance records, and document-control logs.

• Administer performance and probation schedules, coordinate training and engagement activities, respond to routine employee questions, document concerns, and process clearances and offboarding.

• Schedule and monitor assigned drivers, messenger-housekeepers, and site administrative personnel.

• Coordinate housekeeping, utilities, workspace readiness, access, repairs, and workplace-safety actions, while documenting unresolved risks and service interruptions.

• Maintain trip, fuel, registration, insurance, maintenance, asset, handover, supply, and vendor-service records.

• Validate completed services and validate unsafe, uneconomical, or unbudgeted requirements through the appropriate channels.

• Process assigned benefit and employee documents, review administrative requests for completeness, and coordinate approved meetings and employee activities.

• Submit properly supported expense, reimbursement, and service documents while coordinating with Finance and other responsible departments.

• Maintain recruitment, headcount, movement, training, engagement, facilities, fleet, dispatch, supply, vendor, incident, and separation trackers.

• Prepare accurate reports, flag backlogs or control failures, and carry out approved corrective actions.

• Escalate sensitive employee cases, policy exceptions, workforce decisions, major repairs, and unbudgeted commitments to the HR & Admin Supervisor.

What we're looking for

• Bachelor’s degree in human resources, Psychology, Business Administration, Management, Office Administration, or a related field.

• At least 2-3 years of combined or closely related HR and administrative-services experience.

• Experience or exposure in recruitment, employee records, facilities, fleet, vendors, or staff coordination.

• Working knowledge of recruitment and onboarding, employee documentation, performance and training administration, routine employee-relations support, scheduling and dispatch, facilities and vehicle coordination, asset and supply records, vendor monitoring, spreadsheets, and reports.

• Knowledge of applicable labor and workplace-safety requirements.

• Confidentiality, sound judgment, service orientation, prioritization, documentation discipline, responsiveness, cost awareness, coordination, problem-solving, and accountability.