HR & Admin Officer

Private Advertiser; Pasig; On-site; PHP 335,000 - 502,000; Full time

Job summary

Private Advertiser in the Philippines is seeking an HR & Admin Officer to support day-to-day HR and administrative operations as the company grows. You will handle recruitment coordination, employee records, onboarding and offboarding, attendance monitoring, payroll coordination, and HR compliance while working closely with founders and managers.

The role demands hands-on organization, resourcefulness, independence, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, Management, or related field.
• 2–4 years HR/administrative experience, preferably in startups or SMEs.
• Working knowledge of Philippine HR practices and employment requirements.
• Experience in recruitment, onboarding, employee records, attendance, leave, and HR operations.
• Familiarity with payroll coordination and basic statutory benefits administration.

Responsibilities

• Maintain accurate employee records and HR documents.
• Monitor probation, contract renewals, leave balances, and deadlines.
• Coordinate recruitment activities and interview processes.
• Communicate with candidates and prepare applicant records and trackers.
• Coordinate onboarding and onboarding materials for new hires and contractors.
• Manage offboarding, clearance, and exit documentation.
• Monitor attendance and timekeeping; handle schedule changes.
• Coordinate payroll inputs for attendance, leave, overtime, and deductions.
• Serve as point of contact for HR inquiries and policy guidance.
• Help develop and maintain HR policies in line with Philippine labor laws.

Skills

HR operations

Recruitment coordination

Employee relations

Documentation

Timekeeping & attendance

Payroll coordination

Policy development

Communication

Discretion with confidential info

Education

Bachelor’s degree in HR/related

Job description

About the role

The HR & Admin Officer is responsible for supporting day-to-day human resources and administrative operations while helping establish organized, efficient, and scalable people processes as the Company grows. The role covers a broad range of HR and administrative functions, including recruitment coordination, employee records, onboarding and offboarding, attendance monitoring, payroll coordination, employee support, documentation, HR compliance, and general administration. The HR & Admin Officer is expected to be hands-on, organized, resourceful, and adaptable, with the ability to work independently while coordinating closely with the Founder, managers, employees, contractors, and external partners.

Key responsibilities

• Maintain accurate and organized employee and personnel records, including employment-related documents, job offers, employment agreements, HR forms, and personnel documents

• Monitor important employee dates, including probationary periods, contract renewals, regularization, leave balances, and other HR-related deadlines

• Coordinate recruitment activities based on approved manpower requirements, including posting job openings, reviewing applications, conducting initial screening, and coordinating interviews and assessments

• Communicate with candidates throughout the recruitment process and prepare applicant records, interview notes, and recruitment trackers

• Coordinate the onboarding of new employees, contractors, and other personnel, including preparation of onboarding documents and orientation materials

• Manage employee offboarding requirements, including clearance, turnover, exit documentation, and related processes

• Monitor and maintain employee attendance and timekeeping records, and coordinate attendance-related concerns and schedule changes

• Maintain and monitor leave records and coordinate payroll inputs, ensuring required attendance, leave, overtime, incentives, and deductions are properly submitted

• Serve as a point of contact for routine employee HR concerns and assist employees with HR-related inquiries, documentation, policies, and benefits

• Help develop, document, and maintain HR policies, procedures, forms, and guidelines aligned with applicable Philippine labor laws and regulations

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Management, or a related field

• At least 2–4 years of relevant HR and administrative experience, preferably in a startup, agency, SME, or fast-paced environment

• Working knowledge of Philippine HR practices and employment requirements

• Experience in recruitment, onboarding, employee records, attendance, leave, and general HR operations

• Familiarity with payroll coordination and basic statutory benefits administration

• Strong organizational and documentation skills with high attention to detail and accuracy

• Strong written and verbal communication skills

• Able to handle confidential information with discretion

• Proactive, resourceful, and comfortable working independently and managing multiple priorities