HR & Admin Assistant

MVTECH VENTURES CORPORATION; Bulacan; On-site; PHP 279,000 - 391,000; Full time

Job summary

MVTECH VENTURES CORPORATION is seeking an HR & Admin Assistant to support HR operations, payroll processes, and government compliance across the organization.

The role covers recruitment coordination, onboarding, contract preparation, records management, attendance monitoring, and general administrative duties, with focus on confidentiality and accuracy.

Responsibilities

• Assist end-to-end recruitment: posting, screening, interviews, and candidate communications.
• Coordinate onboarding and orientation for new hires.
• Prepare contracts, offers, and onboarding documents.
• Maintain employee records (physical and digital).
• Monitor probationary evaluations and employment status.
• Prepare HR letters, memoranda, notices, and certifications.
• Track attendance, tardiness, leaves, and absences.
• Coordinate offboarding and clearance processing.
• Maintain confidentiality of employee information.
• Support payroll: verify attendance and compile payroll summaries.
• Assist in government compliance (SSS, PhilHealth, Pag-IBIG, BIR, DOLE).
• Handle procurement and office support: PRs, supplier liaison, inventory.

Job description

HR & Admin Assistant

Key Responsibilities

1. Human Resource Administration

• Assist in end-to-end recruitment, including job posting, applicant screening, interview scheduling, and communication with candidates.

• Coordinate employee onboarding and orientation.

• Prepare employment contracts, job offers, and onboarding documents.

• Maintain complete and updated employee 201 files (physical and digital)

• Monitor probationary evaluations and employment status.

• Prepare HR letters, memoranda, notices, and employment certifications.

• Monitor employee attendance, tardiness, undertime, overtime, leave applications, and absences.

• Coordinate employee offboarding and clearance processing.

• Maintain confidentiality of all employee information.

B. Payroll Support

• Collect and verify attendance records before payroll processing.

• Prepare payroll summaries for review by the Operations Manager and Accounting.

• Monitor leave balances and payroll-related deductions.

• Coordinate payroll concerns with employees.

• Ensure payroll documents are complete, properly filed.

C. Government Compliance

• Process employee registration and updates for:
• SSS
• Phil-Health
• Pag-IBIG
• BIR
• Assist in preparing reports and documents required by government agencies.
• Maintain compliance with DOLE labor requirements.
• Monitor expiration and renewal of permits and registrations related to HR administration.

D. Administrative Support

• Maintain organized filing systems for company records.

• Prepare reports, letters, forms, and internal documents.

• Handle incoming and outgoing correspondence.

• Manage office supplies inventory and purchasing requests.

• Coordinate office repairs, maintenance, and service providers.

• Schedule meetings and prepare meeting minutes when required.

• Assist in company events, trainings, and employee engagement activities.

• Maintain document control and company templates.

E. Procurement & Office Support

• Prepare Purchase Requests (PR) for office supplies and administrative requirements.

• Coordinate with suppliers regarding quotations and deliveries.

• Monitor inventory of office supplies and consumables.

• Assist in maintaining company assets and equipment records.

F. Records Management

• Ensure all employee and administrative documents are complete, accurate, and properly filed.

• Maintain digital filing systems with regular backups.

• Archive inactive records according to company policy.