HR/ Admin Assistant

Green Mango Technology Corp.; Metro Manila; On-site; PHP 250,000 - 380,000; Full time

Job summary

Green Mango Technology Corp. in Metro Manila is seeking an organized HR and Administrative Assistant to support recruitment, payroll data, records, and office operations.

You will post jobs, screen applicants, schedule interviews, prepare contracts and onboarding docs, maintain HR databases, monitor attendance, assist with travel and events, and ensure compliance with policies and regulations. This role provides exposure to government compliance (SSS, PhilHealth, Pag-IBIG, and BIR), vendor

Responsibilities

• Assist in recruitment process, including posting vacancies, screening applicants, and scheduling interviews.
• Prepare employment contracts, onboarding documents, and employee files.
• Maintain and update employee records and HR databases.
• Monitor employee attendance, leave, and timekeeping records.
• Assist in payroll preparation by ensuring accurate data and attendance records.
• Process government-related requirements and employee benefits (SSS, PhilHealth, Pag-IBIG, and BIR).
• Prepare HR reports, certificates, and other employee-related documents.
• Support employee onboarding and orientation.
• Assist in organising employee engagement activities, training, and company events.
• Ensure compliance with company policies and labour regulations.
• Maintain office supplies inventory and coordinate purchases.
• Handle incoming/outgoing correspondence, emails, and phone calls.
• Organise and maintain company files and documents.
• Coordinate office maintenance, repairs, and vendor services.
• Prepare meeting schedules, minutes, and reports.
• Assist with travel arrangements and accommodation bookings when required.
• Perform general clerical and administrative duties.
• Support management with special projects and other assigned tasks.

Job description

Key Responsibilities

Human Resources

• Assist in the recruitment process, including posting job vacancies, screening applicants, and scheduling interviews.

• Prepare employment contracts, onboarding documents, and employee files.

• Maintain and update employee records and HR databases.

• Monitor employee attendance, leave, and timekeeping records.

• Assist in payroll preparation by ensuring accurate employee data and attendance records.

• Process government-related requirements and employee benefits (SSS, PhilHealth, Pag-IBIG, and BIR).

• Prepare HR reports, certificates, and other employee-related documents.

• Support employee onboarding and orientation.

• Assist in organising employee engagement activities, training, and company events.

• Ensure compliance with company policies and labour regulations.

Administrative

• Maintain office supplies inventory and coordinate purchases.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Organise and maintain company files and documents.

• Coordinate office maintenance, repairs, and vendor services.

• Prepare meeting schedules, minutes, and reports.

• Assist with travel arrangements and accommodation bookings when required.

• Perform general clerical and administrative duties.

• Support management with special projects and other assigned tasks.