Administrative Specialist/Assistant

SunRay Energy Solutions; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading energy management company in Metro Manila is seeking an HR & Admin Assistant to support daily operations. The role involves recruitment support, maintaining employee records, and managing administrative tasks. The ideal candidate should be detail-oriented and proficient in coordinating office activities and compliance with labor requirements. This position offers an opportunity to contribute to a positive workplace environment.

Qualifications

• Experience in HR processes and administrative tasks is a plus.
• Strong communication skills are required.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Support end-to-end recruitment processes.
• Prepare and maintain employee documentation.
• Coordinate office logistics and vendor relations.

Skills

Attention to detail

Time management

Organizational skills

Job description

Overview

We are seeking a detail-oriented and reliable HR & Admin Assistant to support daily HR and office operations. This role provides essential assistance in recruitment, employee documentation, office coordination, and general administrative tasks. You will help ensure smooth internal processes while contributing to a positive and organized workplace environment.

Responsibilities

• Support end-to-end recruitment, including job postings, screening, and interview scheduling
• Prepare employment contracts, HR memos, and employee files
• Maintain and update employee records and attendance logs
• Assist with onboarding and offboarding processes
• Help organize company events, trainings, and employee engagement activities
• Manage office supplies, logistics, and general admin needs
• Coordinate with external vendors, service providers, and government agencies (SSS, PhilHealth, Pag-IBIG, etc.)
• Ensure compliance with internal policies and labor requirements
• Assist in processing payroll documentation and HR-related reports