GMO Executive Assistant

Sercomm Philippines Inc.; Calamba; Presencial; PHP 420.000 - 660.000; Jornada completa

Descripción de la vacante

Sercomm Philippines Inc. is seeking an experienced Executive Assistant to support the General Manager in a manufacturing environment. You will manage calendars, arrange travel, screen communications, and prepare agendas and minutes for executive meetings.

Responsibilities include coordinating with Production, Engineering, HR, and Supply Chain, generating reports and dashboards, and ensuring confidentiality. The role requires 3–5 years of EA experience and strong MS Office skills.

Formación

• Education: Bachelor’s Degree in Business Administration, Engineering course, or related field.
• 3–5 years experience as Executive Assistant or similar role.
• Experience in manufacturing or corporate environment is an advantage.
• Strong MS Office skills (Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• Ability to work under pressure and handle multiple priorities.

Responsabilidades

• Manage General Manager’s calendar, meetings, and appointments.
• Organize travel arrangements, accommodations, and itineraries.
• Screen calls, emails, and correspondence; prioritize urgent matters.
• Prepare meeting agendas, minutes, and follow-up actions.
• Act as liaison between GM and departments (Production, Engineering, HR, Supply Chain).
• Ensure timely communication of instructions, updates, and decisions.
• Coordinate cross-functional meetings and plant visits.
• Prepare reports, presentations, and dashboards (e.g., production status, KPIs).
• Consolidate data from departments for management review.
• Maintain confidential records and files.
• Monitor progress of key projects and initiatives; track action items.
• Assist in process improvements and operational planning.
• Arrange management meetings, plant reviews, and executive visits.
• Prepare materials and presentations for stakeholders.
• Handle sensitive information with strict confidentiality.
• Anticipate GM needs and provide proactive support.

Conocimientos

Executive Support

Calendar Management

MS Office

Communication

Organizational Skills

Coordination

Educación

Bachelor’s Degree in Business Administration

Engineering course

Herramientas

MS Office

Descripción del empleo

Key Responsibilities:

1. Executive Support

• Manage the General Manager’s calendar, meetings, and appointments
• Organize travel arrangements, accommodations, and itineraries
• Screen calls, emails, and correspondence; prioritize urgent matters
• Prepare meeting agendas, minutes, and follow-up actions

2. Coordination & Communication

• Act as liaison between the General Manager and departments such as Production, Engineering, HR, and Supply Chain
• Ensure timely communication of instructions, updates, and decisions
• Coordinate cross-functional meetings and plant visits

3. Reports & Documentation

• Prepare reports, presentations, and dashboards (e.g., production status, KPIs)
• Consolidate data from different departments for management review
• Maintain confidential records, documents, and files

4. Project & Operations Support

• Monitor progress of key projects and initiatives assigned by the GM
• Track action items and ensure deadlines are met
• Assist in process improvements and operational planning

5. Meeting & Event Management

• Arrange management meetings, plant reviews, and executive visits
• Prepare materials and presentations for internal and external stakeholders

6. Confidentiality & Decision Support

• Handle sensitive information with strict confidentiality
• Anticipate the needs of the General Manager and provide proactive support
• Assist in decision-making by organizing relevant data and insights.

Job Requirements:

1. Education: Bachelor’s Degree in Business Administration, Engineering course, or any related field.
2. Work experience: At least 3–5 years experience as Executive Assistant or similar role
3. Working ability:
4. a) Experience in a manufacturing or corporate environment is an advantage
5. b) Strong skills in MS Office (Excel, PowerPoint, Outlook)
6. c) Excellent communication and organizational skills
7. d) Ability to work under pressure and handle multiple priorities
8. e) With good management, communication, coordination,logical thinkingand language skills.
9. 4.Work style: Hardworking, dedicated and responsible.