Executive Assistant to President and CEO

Quanta Paper Corporation; Mandaluyong; On-site; PHP 360,000 - 480,000; Full time

Job summary

Quanta Paper Corporation in Manila is seeking an experienced Executive Assistant to support C-suite operations and ensure seamless executive workflows. The role emphasizes calendar management, meeting preparation, and travel coordination.

You will handle confidential correspondence, liaise with internal teams and external stakeholders, prepare reports, and maintain orderly records and filing systems for efficient information retrieval. Strong communication and MS Office skills are essential.

Qualifications

• Proven experience as an Executive Assistant or in a senior administrative role.
• Strong written and verbal communication skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Graduate of any business or related course

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation
• Handle confidential correspondence and communications with discretion and professionalism
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively
• Undertake research and compilation of reports, presentations, and strategic documents as required
• Maintain detailed records, databases, and filing systems for easy information retrieval
• Provide administrative support for special projects and strategic initiatives
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

Skills

Executive support experience

Communication skills

MS Office proficiency

Attention to detail

Education

Graduate of any business or related course

Tools

Microsoft Office Suite

Job description

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation
• Handle confidential correspondence and communications with discretion and professionalism
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively
• Undertake research and compilation of reports, presentations, and strategic documents as required
• Maintain detailed records, databases, and filing systems for easy information retrieval
• Provide administrative support for special projects and strategic initiatives
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

Job Specifications

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation
• Handle confidential correspondence and communications with discretion and professionalism
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively
• Undertake research and compilation of reports, presentations, and strategic documents as required
• Maintain detailed records, databases, and filing systems for easy information retrieval
• Provide administrative support for special projects and strategic initiatives
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

What We're Looking For

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably within a corporate or manufacturing environment
• Strong written and verbal communication skills with impeccable attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software
• Graduate of any business or related course