Executive Assistant to President and CEO

Quanta Paper Marketing Inc.; Mandaluyong; On-site; PHP 300,000 - 540,000; Full time

Job summary

Quanta Paper Marketing Inc. in Metro Manila invites applications for an Executive Assistant. The role supports the President/CEO with calendar management, meeting preparation, travel arrangements, and confidential communications.

The ideal candidate has proven senior administrative experience, strong written and verbal communication, and proficiency in MS Office. A business-related degree is preferred, and a professional, detail-oriented mindset is essential.

Qualifications

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong written and verbal communication skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.
• Graduate of any business or related course.

Responsibilities

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements.
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation.
• Handle confidential correspondence and communications with discretion and professionalism.
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively.
• Undertake research and compilation of reports, presentations, and strategic documents as required.
• Maintain detailed records, databases, and filing systems for easy information retrieval.
• Provide administrative support for special projects and strategic initiatives.
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention.
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

Skills

Senior administrative experience

Strong written and verbalcommunication

MS Office proficiency

Business-related degree

Education

Bachelor's degree in business or related field

Tools

MS Office Suite

Job description

Job Specifications:

• Manage executive calendars, including scheduling meetings, coordinating appointments, and organizing travel arrangements
• Prepare and maintain comprehensive meeting agendas, minutes, and follow-up documentation
• Handle confidential correspondence and communications with discretion and professionalism
• Serve as a liaison between executives, staff, and external stakeholders, managing information flow effectively
• Undertake research and compilation of reports, presentations, and strategic documents as required
• Maintain detailed records, databases, and filing systems for easy information retrieval
• Provide administrative support for special projects and strategic initiatives
• Screen and prioritise calls, emails, and requests, ensuring urgent matters receive appropriate attention
• Take minutes of meetings, create a tracking system to follow through instructions of President and CEO and ensure completion.

What we're looking for:

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably within a corporate or manufacturing environment
• Strong written and verbal communication skills with impeccable attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software
• Graduate of any business or related course