Executive Assistant Manager (Midshift/Hybrid)

PM Consulting; Pasig; On-site; PHP 800,000 - 1,100,000; Full time

Job summary

PM Consulting in Metro Manila is seeking an experienced Executive Administrative Leader to support senior executives. The role focuses on managing calendars, coordinating meetings, and safeguarding confidential information.

You will lead administrative activities, oversee cross-functional projects, and ensure clear communication across the organization. The ideal candidate brings 7+ years of relevant experience, including 2 in people management, and excellent English, with a willingness to work

Qualifications

• Bachelor’s degree or equivalent educational background.
• At least 7 years of relevant professional experience, including 2 years in a people management role.
• Strong verbal and written English communication skills.
• Willingness to work on a mid-shift schedule.

Responsibilities

• Manage executive calendars, schedules, and meetings to ensure efficient day-today operations.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Lead administrative support activities for senior executives and help ensure clear and effective communication across the organization.
• Coordinate and oversee projects and initiatives to ensure timely execution and alignment with business objectives.
• Analyze existing processes and identify opportunities to improve efficiency and overall business operations.
• Provide guidance, coaching, and constructive feedback to team members to support their performance and professional growth.
• Develop and maintain strong relationships with key stakeholders to support business and strategic initiatives.
• Prepare, review, and analyze KPI reports to support performance monitoring and informed decision-making.
• Work closely with cross-functional teams to manage resources effectively and achieve optimal business outcomes.
• Use effective questioning and communication skills to address concerns, manage conflicts, and facilitate appropriate resolutions.
• Promote continuous learning, adaptability, and curiosity within the team to encourage innovation and improvement.
• Ensure administrative and operational activities adhere to established professional, technical, and organizational standards.

Skills

Executive support

Stakeholder management

Project coordination

KPI analysis

Cross-functional collaboration

Coaching and development

Education

Bachelor's degree or equivalent

Job description

Key Responsibilities:

• Manage executive calendars, schedules, and meetings to ensure efficient day-today operations.


• Handle sensitive and confidential information with a high level of discretion and professionalism.


• Lead administrative support activities for senior executives and help ensure clear and effective communication across the organization.


• Coordinate and oversee projects and initiatives to ensure timely execution and a alignment with business objectives.


• Analyze existing processes and identify opportunities to improve efficiency and overall business operations.


• Provide guidance, coaching, and constructive feedback to team members to support their performance and professional growth.


• Develop and maintain strong relationships with key stakeholders to support business and strategic initiatives.


• Prepare, review, and analyze KPI reports to support performance monitoring and informed decision-making.


• Work closely with cross-functional teams to manage resources effectively and achieve optimal business outcomes.


• Use effective questioning and communication skills to address concerns, manage conflicts, and facilitate appropriate resolutions.


• Promote continuous learning, adaptability, and curiosity within the team to encourage innovation and improvement.


• Ensure administrative and operational activities adhere to established professional, technical, and organizational standards.

Requirements:

• Bachelor’s degree or equivalent educational background.


• At least 7 years of relevant professional experience, including a minimum of 2 years in a people management role.


• Strong verbal and written English communication skills.


• Willingness to work on a mid-shift schedule.

Skills:

• Strong experience in executive/administrative support and stakeholder management.


• Demonstrated ability to coordinate projects and identify opportunities for business process improvement.


• Strong analytical and problem-solving skills, particularly in performance and KPI analysis.


• Experience in database administration and resource management.


• Familiarity with forecasting, performance tracking, and KPI reporting.


• Ability to collaborate effectively with multidisciplinary and cross-functional teams.


• Strong communication and conflict-resolution skills, with the ability to ask thoughtful and strategic questions.


• Proven ability to coach, provide feedback, and support the development of team members.