Executive Assistant

JMS Fuel Resources; Cebu City; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading fuel resource company in Cebu City is seeking an Executive Assistant to manage the General Manager's calendar, schedule appointments, and facilitate effective communication. The ideal candidate will have a bachelor's degree, 2-5 years of related experience, and possess strong organizational and communication skills. Responsibilities include travel arrangements and meeting organization.

Qualifications

• 2-5 years of experience as executive assistant or similar role.
• Able to create presentations and summarize findings.
• Experienced in writing and editing emails, drafting memos, and preparing communications.

Responsibilities

• Manage the General Manager's calendar and schedule.
• Answer phones, emails, and mail on behalf of the executive.
• Make travel arrangements and organize meetings.

Skills

Verbal and written communication skills

Strong organizational skills

Problem-solving

Ability to multitask

Pro-active attitude

Education

Bachelor's degree or four-year course

Job description

Responsibilities

• Manage the General Manager's calendar, including scheduling meetings, appointments, and travel.
• Answer phones, emails, and mail, and communicate on behalf of the executive.
• Make travel arrangements, including booking accommodations, transportation, and meals.
• Organize meetings, conferences, workshops, and seminars as required.
• Maintain records, including contacts, filing systems, and spreadsheets.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Create presentations and summarize findings.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.

Qualifications

• A graduate of any bachelors’ degree or four (4) years course
• 2-5 years of experience as executive assistant or similar role.
• Verbal and written communication skills
• Strong organizational skills and ability to multitask.
• Problem-solving and decision making.
• Pro-active and can easily adapt to work environment
• With good sense of accountability and responsibility.