Executive Assistant to the General Manager – Fookien Speaking

GA HR Consultancy Inc.; Bulacan; On-site; PHP 600,000 - 800,000; Full time

Job summary

GA HR Consultancy Inc., the accredited headhunter and executive search partner, seeks an Executive Assistant to the General Manager. The role focuses on high-level executive support, business coordination, and stakeholder management, with emphasis on Fookien/Hokkien communication.

Based in Bulacan, the successful candidate will manage the GM’s calendar, prepare reports, and coordinate cross-functional priorities across departments, ensuring timely follow-through on critical management matters.

Qualifications

• Bachelor’s degree in a related field is required.
• At least 3 years of experience as an Executive Assistant or similar role supporting senior management.
• Experience supporting a General Manager or senior executive is preferred.

Responsibilities

• Manage the General Manager’s calendar, meetings and priorities.
• Prepare reports, presentations and executive documents.
• Coordinate across departments and stakeholders to ensure follow-through on actions.
• Protect confidential information with discretion and professionalism.
• Communicate management instructions to relevant stakeholders.

Skills

Executive support

Stakeholder management

Organization

Communication

Discretion

Education

Bachelor’s degree in Business Administration/Management/Marketing/Communications

Tools

Microsoft Office

Google Workspace

Job description

About the Opportunity

GA HR Consultancy Inc., the accredited headhunter and executive search partner of a leading Philippine food manufacturing company, is looking for a highly capable EXECUTIVE ASSISTANT TO THE GENERAL MANAGER who can communicate effectively in Fookien/Hokkien and provide high-level executive and business support.

Our client is an established food manufacturer with nearly three decades of industry experience, a strong nationwide distribution network, and a growing international presence across more than 20 countries. The company is seeking a trusted and business-minded professional who can work closely with the General Manager, manage executive priorities, coordinate across departments and business stakeholders, and ensure timely follow-through on important management and operational matters.

This opportunity is particularly suited for candidates who combine Fookien/Hokkien language proficiency with strong executive support, business coordination, and stakeholder-management capabilities. Candidates who also bring meaningful experience in operations, sales, marketing, commercial activities, or other business functions may be considered toward the higher end of the compensation range.

Key Responsibilities

Executive & Management Support

• Manage the General Manager’s calendar, meetings, appointments, schedules, priorities, and executive correspondence.

• Prepare reports, presentations, meeting materials, business summaries, communications, and other executive documents.

• Organize and monitor management priorities, commitments, deadlines, and follow-ups to ensure timely completion.

• Handle confidential and sensitive business information with a high degree of discretion, professionalism, and sound judgment.

• Anticipate executive requirements and provide proactive support to help the General Manager manage priorities effectively.

Business & Operational Coordination

• Work closely with the General Manager in coordinating day-to-day business and operational priorities across departments, ensuring management directives are communicated, acted upon, and followed through.

• Coordinate with department heads on operational concerns, business requirements, ongoing projects, and management initiatives, providing timely updates on progress, issues, and matters requiring attention.

• Monitor key action items, commitments, deliverables, and deadlines, proactively following up with responsible teams to ensure timely completion.

• Consolidate and summarize operational reports, performance updates, and business information, highlighting key developments, pending matters, and issues requiring management decision or intervention.

• Support cross-functional coordination involving production, sales, marketing, supply chain, finance, administration, process improvements, and special projects as assigned by the General Manager.

Executive Communication & Stakeholder Management

• Serve as a key coordination point between the General Manager and internal departments, customers, suppliers, business partners, and other external stakeholders.

• Facilitate clear and timely communication with stakeholders, including business interactions requiring Fookien/Hokkien communication.

• Coordinate meetings, business discussions, requests, and follow-ups involving senior management and external parties.

• Maintain professional and effective working relationships across different levels of the organization and with external business contacts.

• Assist in communicating management instructions, decisions, priorities, and follow-up requirements to relevant stakeholders.

Business & Commercial Support

• Provide additional support in sales, marketing, commercial activities, and business development, depending on business requirements and the candidate’s experience.

• Assist in coordinating customer, supplier, sales, marketing, and other commercial requirements and initiatives.

• Support the preparation and analysis of business reports, performance updates, market information, and other data relevant to management decisions.

• Participate in business improvement initiatives, commercial projects, and other priority assignments that contribute to operational efficiency and business growth.

• Take on broader business support responsibilities and special assignments as required by the General Manager.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, or a related field.

• At least 3 years of experience as an Executive Assistant, Executive Secretary, Management Assistant, or in a similar role supporting senior management.

• Experience supporting a General Manager, President, CEO, business owner, or senior executive is preferred.

• Background in manufacturing, food/FMCG, distribution, trading, retail, or a related industry is an advantage.

Language & Communication

• Must be able to speak and communicate effectively in Fookien/Hokkien.

• Good verbal and written communication skills in English and Filipino.

• Strong interpersonal skills and confidence in dealing with executives and business stakeholders.

Core Competencies

• Highly organized, detail-oriented, and able to manage multiple priorities.

• Proactive, resourceful, dependable, and able to work with minimal supervision.

• Strong analytical, problem-solving, and decision-making skills.

• High level of professionalism, discretion, and confidentiality.

• Proficient in Microsoft Office, Google Workspace (Docs, Sheets, Slides, Drive, Calendar, and Gmail), and other productivity and collaboration platforms.

Additional Business Exposure

• Experience or exposure in operations, sales, marketing, commercial activities, or business development is a strong advantage.

• Business-minded, adaptable, and comfortable working in a fast-paced environment.

• Willing to take on broader business support responsibilities as needed.

• Willing to work onsite in Bulacan.