Executive Assistant to the General Manager - 100% Remote - 40K to 50k

weSource Management Consultancy Firm; Taguig; Remote; PHP 446,400 - 558,000; Full time

Job summary

A remote consultancy firm is looking for an Executive Assistant to the General Manager in Metro Manila, Philippines. The ideal candidate has 4-5 years of executive administrative experience and is fluent in English. The role involves liaising with various departments, improving operational processes, and managing the General Manager's calendar. Strong communication skills and the ability to handle sensitive information are essential. This position offers a competitive salary between 40K to 50K.

Qualifications

• Minimum experience: 4-5 years working in a fast-paced executive administrative environment.
• Able to work independently on projects from conception to completion.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Liaise between General Manager and various departments to facilitate smooth daily operations.
• Improve operational management systems, processes, and best practices.
• Maintain an updated and accurate calendar and schedule appointments.

Skills

Fluent in English (Speaking, Writing, and Reading)

Excellent communication skills

Good judgment ability

Multi-tasking skills

Education

Bachelor's Degree

Master's Degree in Business Administration or equivalent

Job description

Executive Assistant to the General Manager - 100% Remote - 40K to 50k

Job Openings Executive Assistant to the General Manager - 100% Remote - 40K to 50k

About the job Executive Assistant to the General Manager - 100% Remote - 40K to 50k

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

• Liaise between General Manager and various departments to facilitate smooth daily operations
• Ensuring all operations are carried on in an appropriate, cost-effective way
• Improving operational management systems, processes and best practices
• Perform quality controls and monitor production KPIs
• Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
• Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
• Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
• Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
• Maintain company confidence and protects operations by keeping information confidential
• Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
• Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
• Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
• Perform other related duties as assigned

Reporting to

To the General Manager

Experience Required

• Operational Management
• Minimum experience: 4-5 years working in a fast-paced executive administrative environment
• Minimum Educational Level Required: Bachelor's Degree
• Minimum Career Level Required: Experienced (Manager)
• Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

• Bachelors or masters degree in business administration or equivalent
• Excellent communication skills, good judgment ability and multi-tasking skills
• Work independently, act with appropriate urgency, initiative
• Ability to accommodate working styles and perspectives of diverse individuals
• Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively