Executive Assistant Manager

Our Clients; Pasig; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Our Clients in Metro Manila (Pasig) is seeking a Senior Executive Assistant to support senior executives by managing calendars, schedules, and meetings, ensuring smooth day-to-day operations and discreet handling of confidential information.

Bachelor’s degree and 7+ years of experience, including 2 years in people management, strong English communication, and readiness for a mid-shift schedule.

Qualifications

• Bachelor’s degree and 7+ years of relevant professional experience, including 2 years in people management.
• Proficient in English with strong written and verbal communication skills.
• Willingness to work a mid-shift schedule.

Responsibilities

• Manage executive calendars, schedules, and meetings to ensure efficient operations.
• Handle confidential information with discretion and professionalism.
• Lead administrative support for senior executives and ensure clear communication across the organization.
• Coordinate and oversee projects to align with business objectives and timely execution.
• Analyze existing processes and identify opportunities to improve efficiency.
• Provide guidance, coaching, and feedback to team members to support growth.
• Develop and maintain relationships with key stakeholders to support initiatives.
• Prepare, review, and analyze KPI reports to support performance monitoring.
• Work with cross-functional teams to manage resources effectively.
• Use effective questioning and communication to address concerns and resolve conflicts.
• Promote continuous learning, adaptability, and curiosity within the team.
• Ensure administrative and operational activities adhere to standards.

Skills

Executive/administrative support

Stakeholder management

Project coordination

Business process improvement

KPI analysis

Coaching and feedback

Cross-functional collaboration

Communications

Conflict resolution

Team leadership

Education

Bachelor’s degree

Job description

Key Responsibilities:

• Manage executive calendars, schedules, and meetings to ensure efficient day-today operations.


• Handle sensitive and confidential information with a high level of discretion and professionalism.


• Lead administrative support activities for senior executives and help ensure clear and effective communication across the organization.


• Coordinate and oversee projects and initiatives to ensure timely execution and a alignment with business objectives.


• Analyze existing processes and identify opportunities to improve efficiency and overall business operations.


• Provide guidance, coaching, and constructive feedback to team members to support their performance and professional growth.


• Develop and maintain strong relationships with key stakeholders to support business and strategic initiatives.


• Prepare, review, and analyze KPI reports to support performance monitoring and informed decision-making.


• Work closely with cross-functional teams to manage resources effectively and achieve optimal business outcomes.


• Use effective questioning and communication skills to address concerns, manage conflicts, and facilitate appropriate resolutions.


• Promote continuous learning, adaptability, and curiosity within the team to encourage innovation and improvement.


• Ensure administrative and operational activities adhere to established professional, technical, and organizational standards.

Requirements:

• Bachelor’s degree or equivalent educational background.


• At least 7 years of relevant professional experience, including a minimum of 2 years in a people management role.


• Strong verbal and written English communication skills.


• Willingness to work on a mid-shift schedule.

Skills:

• Strong experience in executive/administrative support and stakeholder management.


• Demonstrated ability to coordinate projects and identify opportunities for business process improvement.


• Strong analytical and problem-solving skills, particularly in performance and KPI analysis.


• Experience in database administration and resource management.


• Familiarity with forecasting, performance tracking, and KPI reporting.


• Ability to collaborate effectively with multidisciplinary and cross-functional teams.


• Strong communication and conflict-resolution skills, with the ability to ask thoughtful and strategic questions.


• Proven ability to coach, provide feedback, and support the development of team members.